Office Manager/executive Assistant

1 week ago

Kingsville, Canada Universal Fabricating Inc. Full time

**Overview**
Are you highly organized, proactive professional looking to make an impact in a fast-paced environment? At Universal Fabricating, we value talent and ambition, we are seeking an **Executive** **Assistant** who thrives on supporting senior leaders and driving operational excellence. In this pivotal role you will be the right hand to our executive team across all levels of the organization. If you are ready to bring your skills to a dynamic team and help shape the future of Universal Fabricating, we want to hear from you

**Responsibilities**
- Schedule and manage appointments, meetings, and events for executives.
- Coordinate logistics for meetings, including location, technology, and materials.
- Arrange domestic and international travel, including flights, accommodations, transportation and detailed itineraries.
- Draft, proofread, and manage correspondence, responding on behalf of executives when appropriate.
- Prepare and organize documents, reports, and presentations for meetings.
- Maintain an organized filling system for both electronic and hard-copy documents.
- Assist in coordinating and tracking special projects, ensuring deadlines and objectives are met.
- Conduct research and compile data as needed to support decision-making.
- Manage expense reporting and budgeting tracking for executives.
- Create agendas and gather materials for meetings.
- Handle sensitive information with discretion and maintain confidentiality.
- Oversee day-to-day operations, including supply management, office equipment, and vendor relationships.
- Provide administrative assistance to other staff members as needed, including scheduling, document preparations and meeting coordination.
- Plan and execute company events, meetings and team-building activities in conjunction with the HR department.
- Anticipate needs and proactively address potential challenges.
- Perform other related duties as assigned.

**Skills**
- 3+ years of experience as an Executive Assistant or in similar role.
- Proficient in Microsoft Office Suite and other relevant software.
- Strong organizational skills and the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills
- High level of professionalism and confidentiality.
- Ability to work independently and collaboratively within a team.

**Job Types**: Full-time, Permanent

Pay: $55,000.00-$75,000.00 per year

Additional pay:

- Overtime pay

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Kingsville, ON: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

Work Location: In person

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