Coordinator, Payroll and Benefits

2 weeks ago

Calgary, Canada Calgary Public Library Full time

**Job Summary**:
**Responsibilities and Activities**:
**Payroll Administration**
- Prepares bi-weekly payroll, ensuring the timely and accurate processing of employee pay
- Processes hourly earnings, salary adjustments, special payments, tax allocations, union dues
- Participates in other payroll initiatives and projects, as required
- Participates in payroll reporting, as required, on a monthly, quarterly or annual basis.
- Prepares invoices and remittances for third party billings
- Participates in payroll year end and auditing procedures
- Participates in creating and maintaining payroll procedures, related testing and training materials.
- Assists the Payroll Supervisor as required

**Employee Benefits and Pension Administration**
- Prepares monthly reconciliation of benefit accounts and payment of benefit providers
- Responds to benefit enquiries in a timely fashion

**General Responsibilities**
- Communicates with internal stakeholders to meet deadlines in an effective and professional manner
- Responds to internal and external enquiries in person, on telephone and in person
- Accurately maintain electronic and paper filing system related to pay and benefits, ensuring confidentiality and security of all documents and records
- Keeps up to date with current government and provincial rules and regulations

**Qualifications**:

- Completion of a related post-secondary certificate or diploma.
- Canadian Payroll Association PCP certification is an asset.
- A minimum of 3 years’ recent full-time experience in a payroll administration position or related field.
- Experience processing end to end payroll cycle in a unionized environment
- Experience with year end process, T4s and pension reporting is an asset
- A high degree of comfort with fully integrated Human Resources Information Systems, including payroll administration and time and attendance programs.
- Ability to meet deadlines, keen attention to detail and manage multiple priorities in a fast-paced environment.
- Intermediate skills in Microsoft Office programs.
- Canada Revenue Agency reporting guidelines for payroll administration
- Knowledge of Federal and provincial payroll regulations and legislation.

**Additional Information**:

- Mental demands associated with simultaneous and multiple priorities, multi-tasking, and a dynamic work environment
- Manages conflict effectively
- Contributes in a team/collaborative environment
- Physical demands associated with using a computer for long periods of time
- Moderate lifting

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