Office Administrator

1 week ago

Three Hills, Canada Mueller Built Full time

**Job Title**: Administrative Coordinator

**About Our Company**:
At Mueller Built, we contract from start to finish, specializing in large, wooden farm buildings as well as small commercial structures. Our welding shop manufactures products for the contracting side as well as supplying for other companies. We are committed to high quality workmanship, where integrity, accountability and attention to detail come first. We work with a team of motivated individuals who share a passion for efficiency and excellence. As a forward thinking company, we value a positive work environment, empowering team members to grow and develop in their skills and positions within the company.

**Location: On-site (potential for remote)**

**Hours: Full-time, Monday through Friday, 9 AM to 5 PM**

Join us as the Administrative Coordinator where you’ll play an essential role in supporting our team and ensuring smooth operations from setting up jobs to critical data input. This is an exciting opportunity for a detail-oriented individual who is self-motivated to offer excellent customer service and structure schedules to make our team more efficient and effective. We’d love to hear from you if you’re organized, proactive, and ready to grow with us.

**Job Responsibilities & Tasks**:

- Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
- Maintain office supplies and manage inventory
- Assist in project management by tracking deadlines and facilitating communication within the team and customers
- Order and track job materials and supplies
- Input data and reconcile reports
- Handle expense reporting, invoicing, and basic accounting tasks.
- Work with suppliers and clients, offering excellent customer service
- Coordinate new customer meetings
- Assist in job estimating and follow-up on quotes
- Manage and submit permits
- Correspond with Social Media Company
- Collaborate with owner, coordinating jobs around schedules
- Manage Payroll
- Coordinate weekly team meetings, including records of “near misses” and address any other safety concerns.

**Required Skills and Qualifications**:

- Proven experience as an administrative assistant or similar role.
- Proficiency in Quickbooks, Google (Drive, Docs, Sheets) and Customer Relationship Management programs (Job Tread)
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Ability to work independently and as part of a team.
- Self motivated and able to multitask.
- High school diploma or equivalent; associate degree preferred.

**Hourly Pay**: Starting at $30-35/hr

**Company Benefits**:

- Massage and Chiropractic
- Four weeks paid vacation

**Application Information**:
Pay: From $30.00 per hour

Expected hours: 30 - 40 per week

Additional pay:

- Retention bonus

**Benefits**:

- Commuter benefits
- Paid time off
- Wellness program

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Language**:

- English (required)

Work Location: Hybrid remote in Three Hills, AB

Application deadline: 2025-01-20

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