Surgical Logistics Coordinator

**PLEASE READ THE JOB DESCRIPTION THOROUGHLY TO ENSURE YOUR CANDIDACY. A COVER LETTER IS REQUIRED & WE WILL NOT CONSIDER THE APPLICANT IF ONE IS NOT PROVIDED.**

A boutique, high-end, and growing facial plastic and reconstructive surgery practice in Guelph, ON is hiring a **Surgical Logistics Coordinator** to join our team.

The practice is:

- Owned and operated by a double board-certified facial plastic surgeon
- Specialized in cosmetic facial plastic surgery and non-surgical aesthetic procedures, including neuromodulators, dermal fillers, advanced laser and RF devices, skin care, and more
- Rapidly growing with a modern, 5,000 sq. ft. facility
- Have a professional appearance and conduct themselves with courtesy and warmth
- Communicate clearly and compassionately with surgical patients throughout their care journey
- Demonstrate exceptional attention to detail, follow-through, and organizational skills
- Act as a dependable extension of our surgical and administrative teams, contributing to smooth daily operations and enhanced patient experience

The **Surgical Logistics Coordinator** will be responsible for the following duties (including, but not limited to):
Clinical
- Coordinate full surgical preparation process, including tracking and collecting all required pre-operative documentation and consents
- Arrange required testing (e.g. bloodwork, ECGs) and assist with related patient communications
- Accurately enter patient and surgical information into EMR system
- Assist with sterilization of surgical instruments (training provided)
- Assist with cleaning and preparation of surgical laundry and linens
- Receive and unbox deliveries and assist with surgical inventory stocking and tracking

Secretarial
- Provide administrative support to Clinic Manager and surgical coordination team
- Schedule and confirm anesthesia and nursing teams for surgical days
- Upload scanned documents and pre/post-operative photos into patient charts
- Provide clerical and scheduling support as required
- Additional administrative duties as assigned

Scheduling
- Coordinate surgical case bookings with internal team, anesthesia providers, and patients
- Maintain up-to-date surgical scheduling and communicate changes efficiently

Office Maintenance
- Maintain tidy and organized surgical preparation and supply areas
- Track and manage surgical inventory levels, reporting needs to Clinic Manager
- Support clinic operations and ensure surgical areas are prepared for daily use

Information Management
- Maintain accurate digital records of surgical paperwork, supplies, and inventory
- Ensure all patient documents are filed and stored in EMR in a timely and organized manner
- Provide patients with detailed pre
- and post-operative instructions and documentation

Job Requirements:

- 2+ years of administrative experience (healthcare or surgical setting preferred)
- Strong written and verbal communication skills
- Exceptional organizational skills and attention to detail
- Familiarity with EMR systems
- Ability to multitask and follow up thoroughly and reliably
- Professionalism in appearance and demeanor
- Excellent time management and ability to work independently
- MDRT training or prior experience in sterile processing/surgical coordination an asset
- Knowledge of aesthetic medicine, surgical workflows, and patient communication a strong asset
- Positive, team-oriented mindset with a strong work ethic and willingness to grow

Pay Structure, Perks, and Benefits
- Annual salary: $54,000 - $65,000 (based on experience and qualifications)
- Paid vacation (2 weeks)
- Extended health care benefits
- Positive and supportive work environment
- One-on-one training and opportunities for professional growth
- Paid continuing education and travel expenses for conferences
- Onsite parking

**Full-time - 40 hours per week (Monday to Friday)**
**Salary: $54,000-$65,000/year**
**Ability to commute/relocate**:
Guelph, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:
Administration: 2 years (preferred)
Surgical or clinical coordination: 1 year (preferred)

**License/Certification**:
Cover letter required
Secondary education
MDRT certification or medical secretary diploma an asset

Pay: $54,000.00-$65,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Day shift
- No weekends

Application question(s):

- Do you have experience in a healthcare, surgical, or aesthetic clinic setting?

Work Location: In person

Application deadline: 2025-07-25
Expected start date: 2025-08-01