Payroll Administrator

**Salary**: $55,000 - $62,000
Actual compensation within the range will be based on experience

We also offer quarterly variable compensation package (bonus) + benefits

This is a contract role with the possibility of becoming permanent

**Role summary**

The Payroll Administrator is responsible for the administration of benefits and processing of payroll for all Canadian Support Offices, Manufacturing and Distribution sites and wholly owned stores. This role holder will also support the delivery of high-quality payroll services in a manner that maximizes the use of technology and offers exemplary customer service.

**The role**

The Payroll Administrator is responsible for day-to-day administration of all Specsavers Canadian payroll and benefit programs. This will include accurate and timely processing payroll for both salaried and hourly payroll in multiple provinces while ensuring regulatory compliance. With regards to Benefits, this includes assisting in the administration of the company group benefit plans in the most efficient and effective manner.

**Principal accountabilities**

Payroll
- Process full cycle payrolls for hourly and salaried employees on an accurate and timely basis
- Process new hires, employee changes, terminations and ROEs as required
- Review and ensure accuracy of approved time and attendance
- Comply with company policies, procedures, and internal payroll controls to ensure accurate payroll processing
- Assist in implementing and maintaining payroll best practices to improve efficiency
- Administer various payments such as vacation pays, sick pay, bonus, allowances etc.
- Perform month-end functions including journal entries and payroll account reconciliation
- Assist in managing the annual payroll year-end processes, including the issuance of all T4’s and all necessary provincial year-end returns, YTD adjustments as required
- Assist in payroll system implementations and conversions
- Compile and prepare payroll reports for management
- Respond to payroll inquiries within timelines, delivering a high level of customer service for all Specsavers Canadian employees including the international secondees in Canada
- Maintain payroll SOPs for efficient workflow

**Benefits**:

- Benefits administration including enrolments, life changes, terminations, account balancing and reconciliations
- Review all documentation pertaining to benefits and follow up with internal/external source providers to process required changes
- Monitor employee premiums and ensure accurate deductions are made through payroll
- Answering employee questions about benefit programs and resolving employee issues with benefit providers
- Keep accurate records of all benefits transactions and related back up
- Audit monthly carrier invoices for accuracy and changes

**The individual**

**Essential skills**
- Track record of day-to-day administration of payroll and benefits programs
- Currently enrolled with the National Payroll Institute with a goal to obtain these designations.
- Minimum one year payroll work experience
- Proficiency in Microsoft Office; intermediate or advanced Excel skills (formulas, vlookup, pivot tables, etc.)
- Strong communication skills (written and oral) with the ability to interact with all levels of the business
- Ability to understand employee payroll & benefit issues and communicate solutions effectively, professionally, and respectfully
- Demonstrated ability to work with highly confidential information
- Well-developed analytical and problem-solving skills with a strong attention to detail
- Positive, professional, and friendly team player

**Desirable skills**
- Excellent communication and interpersonal skills
- Administration of international mobility / secondments
- Experience with multi HRIS systems