Invoice Administrator

**Company Description**:
Grewal Guyatt LLP (“Grewal Guyatt”) is a professional services firm based out of Richmond Hill, Ontario that specializes in Assurance & Accounting, Estate Planning, Tax Consulting, Forensics, Advisory, Business Valuations and Litigation Support Services.

Grewal Guyatt has experienced exponential growth over the past several years through the organic expansion of service lines and strategic acquisitions. Our clients include high-net-worth families, real estate developers, fintech companies, medical, dental, and legal professionals, manufacturing and distribution companies, nationally recognized organizations, professional athletes, and various not-for-profit entities. The strength of our people has allowed us to provide quality service to our clients that is competitive with the largest recognized accounting firms.

We recognized the growth of our firm is attributable to our people and we have rewarded our team members by promoting them to management positions, Principals, and Partners. As we continue our growth trajectory, we will continue to develop our team members into future leaders of the firm.

At Grewal Guyatt, we embrace individuals with diverse backgrounds and perspectives and cultivate inclusion through our commitment to a respectful, approachable, and open-door environment. Some of the perks of working for Grewal Guyatt include 3+ weeks of vacation, a hybrid work model, an annual performance bonus, and more.

**Role and Responsibilities**:

- Coordinate with Finance Department to obtain invoicing worksheets and review for completeness and accuracy.
- Distribute invoicing worksheets to Partners of the firm and follow up to ensure timely completion by Partners.
- Coordinate with Partners to ensure billable time is booked appropriately within the system.
- Verify billing data by checking for errors or inconsistencies and making necessary corrections.
- Identify billing deviations and obtain Managing Partner approval prior to drafting invoices.
- Draft invoices into the firm’s billing system to generate invoices.
- Inform Partners when invoices are ready to be reviewed, finalized and sent.
- Coordinate invoicing process where input is required from multiple Partners.
- Follow up with delinquent Partners and notify Managing Partners.
- Ensure all finalized invoices have been sent.
- Assist Partners with client invoicing queries.
- Collaborate with Accounts Receivable department as necessary.
- Assist with administrative duties such as responding to general internal inquires.

**Requirements**:

- Post-Secondary education in an Office Administration or Business Administration program or related field is preferred.
- Experience working in a Professional Services environment is preferred.
- Strong interpersonal and problem-solving skills.
- Ability to exercise tact and discretion in dealing with confidential issues.
- Ability to take initiative, meet deadlines, and multi-task in a fast-paced environment
- Strong computer literacy skills.
- Strong written and verbal communication and comprehension skills.
- Organization and time management skills.
- Accuracy and attention to detail.
- Familiarity with accounting software and ERP systems is an asset.
- Experience using Microsoft Suite: Word, PowerPoint, Excel, Outlook, and Teams

**Why work for GG?**
- Competitive compensation package
- Company-paid benefits package
- Career growth opportunities
- Education Assistant Program
- 3+ weeks vacation
- Hybrid work environment
- Annual performance bonus
- Divisional rewards plan
- Client Referral Program
- Social events
- Specialty division opportunities for career progression

**Job Types**: Full-time, Permanent

Pay: $55,000.00-$65,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Work Location: In person