President's Executive Assistant

**Overview**

DEI Consulting Engineers Inc. (DEI) is a professional mechanical and electrical consulting engineering firm providing services to architects and building owners in the building service industry since 1999. With a comprehensive list of completed projects ranging from residential, educational, institutional, recreational, and commercial, DEI has the experience to provide full service mechanical and electrical consulting for any building.

**Role Overview**

DEI’s goal is to hire a dedicated, organized, and highly professional President’s Executive Assistant with a minimum of five years experience in an administrative role preferably in the construction industry at an executive level.
- Interact and work closely with the President.
- Keep the President fully prepared and informed.
- Maintain and prioritize the President’s complex calendar including scheduling meetings, appointments, task focus time, etc. while troubleshooting conflicts.
- Coordinate all travel logistics for President (flights, car rentals, hotels, country currency, etc.) for seamless travel.
- Track to-dos and reminders to keep things moving forward.
- Prepare reports and presentations utilizing Microsoft Word, Excel, and PowerPoint.
- Attend required meetings, take minutes, and follow up on action items.
- Handle confidential communications.
- Track and complete President’s timer and expense reports.
- Maintain an orderly filing, correspondence, and retrieval system (paper and electronic).
- Other duties as assigned.

**Qualifications**
- Minimum of five (5) years providing high-level executive and administrative support or equivalent in the construction industry strongly preferred.
- Post secondary education in business administration or related field.
- Ability to prioritize tasks to meet deadlines and deliverable dates while working on a number of ongoing tasks.
- Expert proficiency with Microsoft Office software including Word, Outlook, Excel, Powerpoint, and other standard computer software programs (i.e. PDF editors).
- Strong organizational skills and an ability to be flexible.
- Strong interpersonal and communication skills both written and verbal, in person, phone, Microsoft Teams, and virtual meetings.
- High degree of professional integrity and sound judgement, discretion, professionalism, and extreme confidentiality are essential.
- Proven ability to meet tight deadlines while prioritizing and handling multiple projects simultaneously.
- Ability to work both independently and across teams and functions.
- Detail-obsessed, nothing goes unnoticed with impeccable follow up.
- Professional and poised, able to build trust across all levels, from junior staff to executives.
- A strategic doer, with the ability to see the big picture.
- Proactive and independent, anticipate needs and acts without waiting to be asked.

**Working at DEI Consulting Engineers**

DEI has built and cultivated a collaborative, inclusive, and upbeat working culture. We understand that different beliefs, cultures, and backgrounds are vital to bringing in fresh ideas, perspectives, and experiences to our firm, our work, and the communities that we live and work within.

Our firm is committed to providing our staff with an array of benefits that support their financial, physical, and mental well-being.

Employee benefits include:

- **Health Benefits**: A competitive benefit plan that includes extended health care (prescription drugs, eyeglasses, chiropody, physiotherapy, etc.) and dental coverage.
- **Group RRSP Program**: An employee and employer contribution RRSP program.
- **Training & Mentorship**: Access to one-on-one training and mentorship by Partners of the firm, company organized training sessions, paid time off to attend industry events, and other professional development opportunities.
- **Staff Events**: Complimentary staff and family events that have included: an overnight stay for staff and a guest at Blue Mountain, a visit to a local farm for some outdoor fun, virtual cooking events, trampoline dodgeball, etc.
- **Health & Wellness Benefit**: Personal fitness/health and wellness reimbursement (i.e. fitness equipment, gym membership, sport leagues, etc.).
- **Sick Leave**: Sick days with paid coverage.
- **Parental Leave Benefit**: A top up program to support employees choosing to grow their families.
- **Flexible Working Arrangement**: Flex hours to support employee work life balance.
- **Daily Coffee, Tea, & Snacks**: Complimentary daily snacks, coffee, and tea for employees’ enjoyment.

**Application Process**

**Appropriate accommodations will be provided upon request throughout the hiring process as required under the Accessibility for Ontarians with Disabilities Act (AODA).

**Job Types**: Full-time, Permanent

Pay: $35.00-$40.00 per hour

Expected hours: No less than 37.5 per week

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Extended health care
- Life insurance
- On-site parki