Accounting Assistant/bookeeper

1 week ago

Vaughan, Canada Vicostone Canada Inc. Full time

Duties include the following:

- **Accounts Payable Task**:

- Process invoices with the appropriate general ledger accounts and cost codes for proper allocation.
- Prepare and process payment batches including cheques, electronic payments, and credit card payments.
- Reconcile payments with vendor statements, purchase orders, contracts, and other supporting documents to verify accuracy and resolve discrepancies.
- Maintain vendor/supplier accounts and contact information in the operating system, including updating records for changes in payment terms, addresses, or contact persons.
- Respond to vendor inquiries regarding payment status, invoice discrepancies, and other related matters in a professional and timely manner.
- Monitor and reconcile company expenses while ensuring adherence to budgetary guidelines and expense policies.
- Maintain organized and accurate accounts payable files, both electronically and in hard copy.
- Identify opportunities for process improvement and efficiency gains within the accounts payable function.

**Cash Management Tasks**
- Verify and consolidate cash received against sales reports. Inform management of significant variances on a timely basis.
- Prepare and perform Customer Remote Capture Deposit.

**General Tasks**
- General office administration, including ordering suppliers, managing schedules, couriers, telephones, etc.
- Serve as an effective member of the team and participate to ensure open communication between departments.
- Follows all company policies and procedures.

**Qualifications**
- 2+ years of accounts receivable/accounts payable experience
- Experience and proficiency with computer systems and ability to get up to speed quickly on new software.
- Proficient in Microsoft Office, Excel, and Word.
- Familiarity with CRM and database programs
- Highly organized and detail oriented
- Excellent verbal and written communication skills in English, knowing French would be Advance
- Ability to work independently
- Post-secondary degree with a preference for Business Administration, Accounting, Finance or equivalent
- Knowledge of accounting principles and concepts is an asset.
- References required.

**Job Types**: Full-time, Permanent, Fixed term contract
Contract length: 12 months

Pay: $23.00-$25.00 per hour

Additional pay:

- Overtime pay

**Benefits**:

- Dental care
- Extended health care

Schedule:

- 8 hour shift
- Monday to Friday
- Morning shift

Application question(s):
**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Bookkeeping: 2 years (preferred)
- Accounting software: 2 years (preferred)
- AR/AP: 2 years (preferred)

**Language**:

- English (preferred)
- Fluently English, French would be Advance (preferred)

Work Location: In person

Application deadline: 2025-05-12
Expected start date: 2025-05-09

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