Project Coordinator, Real Estate

**Company**: Canada Lands
**Location**: 4949 Heather Street, Suite 200, Vancouver, BC
**Employment Status**: Employee (Temporary Contract)

**Short Summary**:
The Project Coordinator adds value primarily by managing the flow of project-related written and verbal correspondence and by researching, analyzing and processing important documents and assisting with processes to advance and maintain project momentum.

**1. Provides support to the region in the areas of property acquisitions, master planning, redevelopment, and servicing/construction and provides necessary follow-up to ensure timely completion.**
- Participates in planning (i.e. physical, regulatory), servicing, and project management reviews/initiatives.
- Assists with the development and coordination of consultant selection processes.
- Assists with the direction/work of external multidisciplinary team (contractors, engineers, surveyors, architects, planners, property/leasing managers, etc.) to achieve project objectives.
- Follows up with a wide range of stakeholders (e.g. government, public, community associations, other corporations, etc.) to support project development objectives.
- Assists in preparation of documents for Board submissions; conducts analysis and supports the preparation of progress reports for Senior Management, Board members, steering committees, and other audiences, as required.
- Prepares and administers technical documentation, including Request for Proposals (RFPs) and associated procurement documents
- Prepares engagement letters for approval, with adherence to Canada Lands policies and guidelines.
- Prepares and administers contracts, ensuring proper authorization within Canada Lands delegation of authority, verifies and monitors all subsequent accounting transactions, and initial draw down status, prepares and maintains contract tracking tools.
- Monitors servicing and other contracts, identifying irregularities within deliverables, variances or other issues, and prepares activity reports.

**2. Participates in the budget process, including the review of contract amounts/details, progress claims and invoices.**
- Participates in the preparation, review and implementation of divisional and regional short
- and long-term planning activities (budgets, strategic and business plans).

**3. Preparation and Records Management**
- Maintains a thorough working knowledge of Canada Lands policies, guidelines, procedures, records management, and information systems.
- Assists with coordinating, creating, preparing, editing, and proofreading all standard and non-standard documents, reports, presentations, and correspondence including materials for the Senior Management Team and Board.
- Assists with the preparation and coordination of the document suite that supports the team’s procurement activities.

**4. Interim administration support to the Vancouver office.**

**Qualifications**:

- Post-secondary education, college degree, business or technical diploma or sufficient equivalent work experience in one of the following fields required:

- Urban planning / City planning / Geography
- Architecture / Landscape Architecture / Environmental Design
- Engineering, Sustainability / Resource management
- Land economics, Business with a specialization in real estate / development other construction / development related fields (surveyors, appraisals etc.).
- Minimum of three of years of experience in land development and/or fields noted above required.
- Good knowledge of all aspects of real estate development and delivery processes as well as current industry trends and practices.
- Project management or contract management training and/or experience required.
- Knowledge of general business principles, financial management, as well as, environmental issues/remediation techniques are assets.
- Advanced knowledge of Excel, Word, Outlook and Powerpoint required.
- Proficiency with design and graphic design software such as Adobe Creative Suite, SketchUp, AutoCAD, or equivalent is an asset.
- Working knowledge of Microsoft Project, or equivalent project management software an asset.
- Bilingualism an asset.

**Working Conditions**:

- Able to work under pressure to meet tight deadlines, conflicting demands, frequent interruptions, and heavy work loads.- Working in an office environment.- Light to infrequently moderate physical effort; Requires handling of light and moderate weight objects including office equipment and other office supplies.WHAT WE DO

Canada Lands Company is a self-financing, federal Crown corporation that specializes in real estate, development and attractions management. The company’s goal in all it does is to produce the best possible benefit for Canadian communities and the Government of Canada. Canada Lands Company works to achieve its mandate with industry leading expertise; the company prides itself on its consultation based approach to pursuing community-oriented goals, environmental stewardship and heritage c