Canada Accounts Payable Supervisor

Canada Accounts Payable SupervisorCanada Accounts Payable Supervisor

Position Title: Accounts Payable Supervisor
FLSA Status: Non-Exempt
Reports to: Accounting Manager
Manages: Self, Collaborate all branch Admin & external vendor

GENERAL SUMMARY

The Account Payable Supervisor is responsible for overseeing all vendor, union and wire payments for the entity maintaining terms of payment and good cash flow planning practice. Coordinating timing and instructions for compliance with critical parties like union, subcontractor wires, EE wires, vendor accounts with key stakeholders - Branch Admin, Branch Managers, Canada Team Management, Payroll, Vendors directly.

ESSENTIAL JOB FUNCTIONS

AP Cycle:

- Weekly subcontractor, EFT’s, union expense (upload file for payroll) payments;
- Weekly cheque run and cash flow report maintenance of outgoing funds planning facilitating cash management updates by Controller;
- Weekly Concur (employee expense) payment processing;
- Initiate payroll wires with urgency as needed;
- Verify accuracy of voucher entries, posting, and signature approval. Ensuring and maintaining signature logs for approvals & delegations according to company LOA;
- Reconcile AP subledger period end, Full cycle AP for Corp related items;
- Prepare accruals for period end, communicate, coordinate to branches with EFT and subcontractor timing for period end accrual of expense to ensure job cost correct;
- Responsible for all AP and disbursement related samples for internal and external audit;
- CARM importation portal & reconcile accounts from multiple branch sources.

Other related duties:

- Customer setups for operational billing with urgency (Vendors set up by AR);
- Lead payment change projects as relevant for example bank change;
- Provide training to branch admin / support with knowledge and verification of coding / be a resource for branch AP administrators throughout Canada;
- Maintain lease documents for property lease and office lease payments, resolve landlord queries and document requests, coordinated with management team, book the invoices, and prepare the payments.
- Ensure compliance of job critical WSIB accounts (potential operation impact - removal from job site if non-compliant accounts) Maintain expected payments timing and schedule to reach out to relevant functions if missing detail was expected;
- Additional related duties as required
- Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concern.
- Performs all duties as assigned and adheres to TEAM’s Core Values of:

- Safety First / Quality Always - In everything we do
- Integrity - Uncompromising standards of integrity and ethical conduct
- Service Leadership - Leading Service Quality, professionalism and responsiveness
- Innovation - Supports continuous growth and improvement
- Pride and Respect - For our customers, for each other and for all our stakeholders
- Teamwork - Global teamwork and collaboration.

JOB STANDARDS
QUALIFICATIONS
- Bachelor's degree with preference to Business or Accounting degree or College certificate
- 5+ years’ experience in full cycle Accounts Payable in multi-location and Unionize environment.
- Proficient in Microsoft Excel, Word
- Experience in JDE or D365 is an asset
- Ability to multitask and meet multiple project deadlines.
- Exceptional communication in person and over multiple branches East/West in Canada (UTC-8 Pacific to UTC-3:30 Newfoundland time zones)
- Excellent organizational and time management skills and ‘customer’ service mind set.
- Prioritize period end and compliance deadlines, working with confidential info as needed.

WORK CONDITIONS
- Days and hours of work are Monday through Friday 8:30 am to 4:30 pm. The position is in the office with some days working from home after a transitional period. WFH days are agreed and scheduled in advance and must be suitable to business needs.
- Work is conducted in a semi-private office/cubicle setting.

PHYSICAL REQUIREMENTS AND MENTAL REQUIREMENTS
- Ability to lift and carry 30 pounds.
- Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively.
- Ability to sit for prolonged periods of time with or without reasonable accommodation.
- Sufficient vision or other powers of observation, with or without reasonable accommodations, which permits employee to investigations.
- Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties.
- Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations.
- Ability to maintain focus and multitask effectively.

This job description is intended to indicate the kinds of tasks and levels o