Program Coordinator

**JR101036**

**Program Coordinator**

**Location**: Toronto-661 University

**Department**:Employee, Third Party Grants

**The Role**:
Rising antimicrobial resistance (AMR) poses a threat for modern medicine and society as a whole. In 2019, over 1.2 million global deaths were attributable to AMR. Misuse and overuse of antibiotics are important contributors to this health crisis and actions are necessary to slow AMR to mitigate its detrimental impacts where we can no longer effectively treat bacterial infectious diseases. This position will provide support for a range of projects related to measuring the burden of antimicrobial resistance, and implementing stewardship interventions and other approaches for addressing antimicrobial resistance in Ontario. Specifically, the position is to provide support to implement research projects relating to the measuring the public health impacts of antimicrobial resistance, and designing antimicrobial stewardship interventions.

**Key Responsibilities-**
- Coordinate and work collaboratively with internal and external stakeholders to support work of assigned projects or programs, and develop and maintain contact lists;
- Provides administrative support and logístical coordination to convene managers and senior staff in regular meetings and advisory committees which may include speaker management, travel and catering logistics, registration, prepares the agenda, meeting materials, writes minutes etc;
- Coordinates project / program activities such as privacy submissions, grant submissions, abstract submissions, manuscript submissions, collection and updating of CVs, poster preparations, data sharing agreements, and reporting requirements etc;
- Manages documents and processes on SharePoint to ensure systems are set up to orderly archive and access relevant materials relating to programs / research ethics approvals, authorization of funds and budgets etc;
- Monitors, analyzes and evaluates results and prepares reports and other materials, including the roll-up of transfer payment quarterly activity reports, internal activity reports, as well as annual final activity reports, suitable for review, and then, for submission to funders;
- Generates and maintains database / files for the assigned projects / programs such as contact lists of key internal and external stakeholders to ensure they are current and up-to-date;
- Assists managers / supervisors / team to undertake planning activities and workplans;
- Administering transfer payment contracts to recipient organizations (e.g., annual Schedule A, workplan development and performance activity reports);
- Coordinates budget and quarterly financial reporting templates with Finance as required;
- Performs other duties, as assigned.

**Knowledge and Skills-**
- Skill and the ability to work in a matrix management structure and within cross disciplinary teams;
- Planning, organizing, project management skills and initiative in order to work efficiently under conditions of multiple deadlines and changing priorities with meticulous attention to detail;
- Skill and ability to approach and manage assignments in a fast-paced environment;
- Knowledge of transfer payment agreements and the ability to develop and administer transfer payment contracts to recipient organizations (e.g., annual Schedule A, workplan development and performance activity reports); prepare roll-up of transfer payment quarterly activity reports, internal activity reports, and annual final activity reports for submission to provincial funders;
- Contract and budget coordination and numeracy skills, to coordinate budget and quarterly financial reporting templates with the Finance;
- Customer Service orientation, tact, diplomacy, and experience in communicating with a variety of stakeholders;
- Office computer and data management skills with proficiency in MS Office (Word, Excel, PowerPoint, Visio, Project); familiarity with SharePoint in order to manage documents and processes on SharePoint.

**Education and Experience-**
- Bachelor’s degree in public health, social science or related discipline.
- 1 to 3 years’ experience at a provincial agency, ministry, or university related to core content areas such as research, health promotion and the primary prevention of chronic diseases and injury.

**Attributes and Competencies-**
- Oral and written communication skills to draft meeting minutes, commentary, reports, summaries and presentations as well as to maintain collaborative working relationships with stakeholders, networks and partners;
- Works collaboratively with all contributors in a matrix management structure and within cross disciplinary teams and to provide overall logístical support to the team, consultants, transfer payment agencies, and other professional staff;
- Client service and relationship building skills are required, such as to facilitate and organize meetings, create terms of reference, and maintain communication among study partners
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