Program Coordinator Ii

At Allucent, we are dedicated to helping small-medium biopharmaceutical companies efficiently navigate the complex world of clinical trials to bring life-changing therapies to patients in need across the globe.

The Program Coordinator II (PC II) coordinates projects of small, mid-size, within one or across multiple business units, in support of the consulting project lead and other project team members. This position involves controlling and monitoring project activities from initiation through closure while adhering to standards with respect to the cost, time, scope, quality, and risk management aspects of the project.

**In this role your key tasks will include**:

- Facilitates team communication and liaises with sponsors and third-party contractors
- Schedules and prepares for and attends all project team meetings by preparing agendas and documenting meeting discussions as needed
- Manages meeting follow-up activities, including finalization and distribution of meeting minutes and the tracking of action items and decisions
- Supports the collection, filing, tracking, and transferring of all project documentation
- Tracks project budgets, and provides support to the finance functional area with forecasting and the invoicing process
- Supports document preparation and reviews
- Assists in the preparation, compilation, quality control, and submission of documents required for a regulatory body or sponsor
- Prepares status reports and project review reports
- Performs work assignments based on detailed instructions for each task
- Actively participates in staff learning and development within the company
- May serve as a mentor to other Program Coordinators

**Requirements**:
**To be successful you will possess**:

- Bachelors or equivalent degree in a scientific area and/or relevant experience
- Demonstrates meticulous attention to detail
- Outgoing and positive individual with basic level skills relating to management of daily tasks, project resources, project contracts, and project financials
- Contributes to projects with basic level of proactive thinking and conflict resolution skills
- Exhibits basic planning and organizational skills with the ability to manage multiple high-priority tasks while demonstrating flexibility to reprioritize to meet changing timelines
- Provides support to internal and external meetings including scheduling, documenting, and participating with management supervision
- Demonstrates the ability to work in a team setting with the potential to work autonomously when required
- Maintains basic level knowledge of standard operating procedures
- Thinks ahead for potential opportunities and challenges
- 1 years’ experience as a Program Coordinator I or equivalent experience

**Benefits**

**Benefits of working at Allucent include**:

- Comprehensive benefits package per location
- Competitive salaries per location
- Departmental Study/Training Budget for furthering professional development
- Flexible Working hours (within reason)
- Opportunity for remote/hybrid* working depending on location
- Leadership and mentoring opportunities
- Participation in our Buddy Program as a new or existing employee
- Internal growth opportunities and career progression
- Financially rewarding internal employee referral program
- Access to online soft-skills and technical training via GoodHabitz and internal platforms

**Disclaimers**:

- Our hybrid work policy encourages a dynamic work environment, prescribing 2 days in office per week for employees within reasonable distance from one of our global offices.