Temporary Accounting Assistant

6 days ago

Calgary, Canada Universal Rehabilitation Service Agency Full time

_**THIS IS A TEMPORARY POSITION OF A 4-6 WEEK CONTRACT **_

**Position Summary**

Reporting to the Finance Controller, the Accounting Assistant is responsible for full cycle accounts receivable, assisting with accounts payable, and other accounting functions as required. The accounting assistant will be required to collaborate and build relationships between departments, clients, vendors, and agencies. An enthusiastic, self-starter, capable of working to tight deadlines, solving problems, and processing high volume of transactions are key attributes to bring to this position.

**Duties and Responsibilities**
- Assists Supervisors, Directors and the CEO with any receivables queries
- Verifies and enters accounts receivable into SAGE software.
- Weekly banking deposits, billing and preparation of accounts receivable invoices.
- Timely and accurate journal entries.
- Application of payments received and reconciliation of customer accounts.
- Setup of vendors and clients in accounts receivable and payable module.
- Follows up on account statement requests, investigate discrepancies regarding payment of accounts, and serves as liaison between departments, clients, and vendors in the resolution of administrative problems and inquiries.
- Receives and review invoices, cheque requests, and/or other related documentation for completeness and compliance with financial policies and procedures and other contractual requirements.
- Entering accounts payable invoice data into SAGE.
- Enter credit card payment data into SAGE and reconcile monthly credit statements.
- Assists with weekly cheque runs and matching cheques to supporting documents.
- Assist with processing expense claims.
- Distributes employee payments and prepares other payments for mailing and direct pickup.
- Responsible for labeling and boxing prior year A/R files and for setting up new A/R folders for the upcoming year.
- Gathers information for external auditors for any accounts receivable related queries.
- Responsible for maintaining and reconciling accounts receivable related accounts, including, petty cash and prepaid accounts.
- Develops a positive, professional rapport with all staff, students and volunteers.

**Education and Skill Requirements**
- Completion of accounting diploma or equivalent mandatory.
- 1 to 2 years A/P, A/R experience.
- Experience working with SAGE software mandatory.
- Knowledge of general accounting principles.
- Knowledge of standard accounts receivables policies, procedures, and regulations.
- Knowledge of processing bank deposits.
- Excellent communication and interpersonal skills.
- Excellent analytical skills, detail skills and the ability to ensure that all accounting information is timely, accurate and organized.
- Ability to respect and maintain confidentiality.

**Benefits**:

- Extended health care
- Disability insurance
- Dental care
- Life insurance

**Job Types**: Full-time, Temporary, Contract
Contract length: 4-6 weeks

Pay: From $21.86 per hour

Expected hours: 40 per week

Schedule:

- Day shift
- Monday to Friday
- No weekends

Application question(s):

- Do you have experience with Sage 300?

Work Location: In person

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