Administrative Assistant and Office Coordinator Assistant Administratif Et Coordinateur de Bureau

WorkJam is the world’s leading digital frontline workplace, connecting the entire deskless workforce to work in perfect harmony. WorkJam solves the most common problems faced by global frontline enterprises through scheduling tools, task management, communication, and learning - all within a single app

We’re proud of our dedicated teams who are making a difference for millions of frontline employees, which led us to be recognized as the **2024 World Future Award winner for Innovation in Workforce Management**, among other accolades.

**Perks of joining WorkJam**:

- Competitive salary and benefits package
- 4 weeks’ vacation plus personal time off
- Contribution to your retirement/pension plan
- A flexible work environment that supports a healthy work/life balance
- Generous employee referral bonus of $4,000

**Summary**:
**Your Role as Administrative Assistant and Office Coordinator**:
This role combines administrative assistant responsibilities with office management and event coordination, ensuring efficient operations while building employee engagement. Reporting to the Chief of Staff, the role provides direct support to the CEO, manages daily office functions, and leads the planning and execution of internal events across the organization. This role requires to work in our Montreal office 5 days a week.

**What you’ll be doing**:

- **Executive Assistant**:

- Coordinate internal and external meetings, prepare agendas, take minutes, and ensure timely follow-ups.
- Maintain confidentiality and handle sensitive information with discretion.
- Draft presentations and reports as needed
- Office Management:

- Ensure the office environment is organized, stocked, and well-functioning.
- Manage relationships with building manager, office vendors and service providers.
- Oversee office supplies and equipment needs, ensuring cost-effective purchasing.
- Support onboarding logistics for new hires, including desk setup and access coordination.
- Events Coordination:

- Prepare office management and events (in-person and virtual) budget, track spending, and evaluate event success to inform future planning.
- Lead social committee across regions, plan and execute internal in-person and virtual events such as townhall, team-building activities, offsites, and various celebrations.
- Work with external providers and internal cross-functional teams to support logistics, including venue selection, catering, technology setup, and event communications.
- Oversee CSR activities (requests from employees, organize fundraising campaigns, etc.)

**Long Description**:
**What we’re looking for**:

- Post-secondary degree or diploma in Business Administration, Communications, Event Management, or a related field.
- 3+ years in a similar role supporting executives and managing office or administrative functions
- Excellent organizational and time management abilities.
- Strong written and verbal communication skills.
- High attention to detail and ability to manage multiple priorities.
- Discretion and professionalism when dealing with sensitive information.
- Experience with budget tracking and vendor management.
- Positive, can-do attitude and a collaborative spirit.
- Proficient in Microsoft Office
- Fluent in both French and English

This role requires strong English skills to interact with global colleagues outside Quebec. Proficiency in both spoken and written English is essential.

Our job descriptions are written in both French and English to welcome French

**Long Description**:
**Nous sommes fiers de nos équipes dévouées qui font une différence pour des millions d'employés de première ligne, ce qui nous a permis d'être reconnus comme lauréat du prix pour l'innovation dans la gestion de la main-d’œuvre « 2024 World Future Award », parmi d'autres distinctions.**

**Avantages de rejoindre WorkJam**:

- Salaire et avantages sociaux compétitifs
- 4 semaines de vacances plus congés personnels
- Cotisation à votre régime de retraite/pension
- Un environnement de travail flexible pour favoriser un équilibre entre vie professionnelle et vie privée
- Généreuse prime de 4 000 $ pour la recommandation d'employés

**Votre rôle en tant qu'assistant administratif et coordinateur de bureau**:
Ce poste combine des responsabilités d'assistant administratif avec la gestion du bureau et la coordination d'événements, assurant des opérations efficaces tout en renforçant l'engagement des employés. Relevant du chef de cabinet, ce poste offre un soutien direct au Président et Chef de la Direction, gère les fonctions quotidiennes du bureau et dirige la planification et l'exécution d'événements internes dans l'ensemble de l'organisation. Ce poste nécessite de travailler à notre bureau de Montréal 5 jours par semaine.

**Long Description**:
**Ce que vous ferez**:

- **Assistant(e) de direction**:

- Fournir un soutien administratif de haut niveau au directeur général, y compris la gestion de l'agenda, la gestion des courriels, l'organisation des v