Part-time Accounts Receivable and Office

Chen's Enterprise is a packaged food and beverage distributor dedicated to providing quality products to supermarkets and food retailers. Known for our efficiency and customer-first approach, we seek a reliable and detail-oriented Office Administrator to support our financial and administrative operations.

**Job Overview**:
We are looking for a highly organized **Part-Time Office Accounts Receivable and Office Administrator** who is proficient in **QuickBooks, inventory management, Microsoft Office**, and **warehouse processes**. This role will play a key part in managing our office’s day-to-day functions, ensuring that inventory and financial records are accurate, and maintaining clear accounts receivable tracking.

**Key Responsibilities**:

- **QuickBooks Management**: Process invoices, manage accounts payable and accounts receivable, and prepare weekly and monthly reports for management.
- **Accounts Receivable**:

- Generate, send, and track invoices to clients.
- Follow up on outstanding payments, maintain accurate records of receivables, and ensure timely collections.
- Reconcile accounts and prepare regular aging reports for review.
- **Inventory Oversight**:

- Track and manage inventory records, coordinating with the warehouse team to ensure accurate counts.
- Adjust inventory as needed, flagging discrepancies and updating the system in real-time.
- **Customer and Vendor Communication**: Address inquiries regarding orders, invoices, payments, and inventory, maintaining strong client and vendor relations.
- **Data Entry and Record Keeping**: Maintain organized records for all transactions, accounts receivable entries, and inventory adjustments to ensure data integrity.
- **Office Support**: Perform general administrative duties, including filing, ordering supplies, and managing office organization.

**Qualifications**:

- **Proven Experience with QuickBooks**: Minimum of 2 years managing accounts receivable, payable, and invoicing in QuickBooks.
- **Strong Accounts Receivable Skills**: Experienced in generating invoices, following up on outstanding payments, and reconciling accounts.
- **Inventory Management Skills**: Understanding of inventory practices, with experience in tracking, managing, and reconciling inventory data.
- **Proficiency in Microsoft Office**: Advanced skills in Excel (pivot tables, VLOOKUP, data analysis) and solid proficiency in Word and Outlook.
- **Attention to Detail and Organization**: Accurate and thorough in managing financial and inventory records, with strong organizational skills.

**Preferred Qualifications**:

- Experience in the food and beverage or distribution industry.
- Familiarity with CRM systems and logistics.
- Strong interpersonal skills for communicating with customers, vendors, and team members.
- Reading and Writing Fluency in English and comprehensive withMandarin

**Job Details**:

- **Hours**: 20-25 hours per week, with flexibility in scheduling.
- **Compensation**: Competitive hourly rate, based on experience.
- **Location**: On-site at North Eastern Richmond just off Knight Street Bridge.

**Why Join Us?**
- **Supportive Work Environment**: Be part of a collaborative and dedicated team.
- **Flexible Hours**: Perfect part-time schedule to support work-life balance.
- **Growth Potential**: Opportunities for increased responsibility within a rapidly growing company.

**To Apply**: Please submit your resume and a brief cover letter detailing your experience with QuickBooks, accounts receivable, inventory management, and Microsoft Office.

Become a vital part of our operations, supporting the financial health and efficiency of our business

**Job Type**: Part-time

Pay: $23.00-$25.00 per hour

Expected hours: 20 - 25 per week

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- QuickBooks: 1 year (required)
- Microsoft Office: 1 year (required)
- Inventory management: 1 year (required)

**Language**:

- Mandarin (required)

Work Location: In person

Expected start date: 2024-12-01