Administrative Coordinator

**Baycrest Academy for Research and Education**has an opportunity for a

**ADMINISTRATIVE COORDINATOR**

**Position Type**: Full Time

**Shift Type**: Day, No weekends

**Bi-Weekly Hours**:70 Hours

**Hours of Work**:7 hrs/shift

**Posting Number**: 8978

**Union**: Non-Union

**Date Posted**: May 30, 2025

**Internal Closing Date**: June 6, 2025

**Job Summary**:
The Rotman Research Institute (RRI) is a premier international centre for the study of human brain function. The primary research focus is on memory and the executive functions of the brain, both in normal aging and in the presence of diseases and conditions which affect the brain, such as stroke, traumatic brain injury, Alzheimer’s disease and other dementias.

Reporting to the Division Head of Neurology, this position oversees the operations of the Division, in support of the academic and research objectives of the Division. The Administrative Coordinator provides administration and coordination support to the Division of Neurology. This includes the coordination of Divisional operations, Behavioural Neurology Fellowship Program, International Behavioural Neurology Videoconference Rounds.

**Responsibilities include but are not limited to**:

- Co-ordinate University of Toronto educational events related to academic activities in Behavioural Neurology, such as City-Wide Educational Behavioural Neurology Evenings
- Oversee the activity in Neurology related cost centres with regular and active reporting to the Head of Neurology
- Draft letters and information bulletins related to operations of the Division of Neurology, eg notices announcing fellowship training opportunities
- Coordinate the National Grand Rounds in Neurology
- Manage speaker evaluation and attendance for International Behavioural Neurology Videoconference Rounds and National Neurology Grand Rounds using online surveys
- Coordinate national and international travel arrangements
- Calendar management for the Head of Neurology
- Edit weekly videos of International Behavioural Neurology Videoconference Rounds and arrange to have them posted on a Baycrest website
- Plan and organize the World Federation of Neurology election campaigns for the Head of Neurology
- Provide administrative and coordination support on special international projects such as development of World Federation of Neurology eLearning Hub
- Provide guidance to clinical secretaries in their scheduling of patients to ensure the there are no conflicts that interfere with the efficient operation of the Division of Neurology
- Use PubMed or Medline to keep the head of Neurology’s curriculum vitae updated based on new publications, presentations, and other activities
- Responsible for Meeting minutes

**Qualifications include but are not limited to**:

- Diploma in Office Administration - Executive (i.e. Seneca College) or recognized equivalent.
- Bachelor’s degree in related field is an asset
- 3-5 years related experience providing coordination and administrative support in a health care setting is required
- Experience with database administration
- Proficiency in MS Office Suite (Word, Excel, Access and PowerPoint)
- Knowledge of statistical software (e.g., SPSS) data management and databases (e.g.: Medidata RAVE, OpenClinica etc) would be an asset.
- Superior verbal, written and listening communication skills.
- Ability to communicate effectively, tactfully and persuasively at all levels of the organization.
- Ability to work effectively with a range of stakeholders.
- Demonstrated ability to work effectively with staff at all levels, including other members of the Senior Management team and support personnel.
- Excellent proofreading and editing skills.
- Exceptional organizational, planning and time management skills.
- Ability to work under pressure to tight deadlines
- Ability to manage multiple, often competing priorities.
- Ability to maintain a flexible schedule.
- Ability to proactively manage work by effectively anticipating priorities and potential deliverables.
- Remarkable people of Baycrest are changing the future of brain health and aging.

Thank you for your interest in joining Baycrest. Only those selected for an interview will be contacted.