Executive Assistant to The Superintendent of Business

4 hours ago

North Bay, Canada Near North District School Board Full time

The Near North District School Board is Hiring
Executive Assistant to the Superintendent of Business
Permanent Full-time
Effective Immediately
Reporting to the Superintendent of Business, the Executive Assistant will provide support to the areas within the Superintendent’s portfolio, including but not limited to legal agreements and contracts, insurance and risk management, international students, Reciprocal Education Agreements, transportation, and Audit and Finance committees. The incumbent will provide a broad range of administrative and executive services to the Office of the Superintendent of Business to ensure effective day-to-day operation.
**Location**: North Bay Head Office (in-person)
**Duties and Responsibilities**:
Provide full confidential administrative and executive assistance to the Superintendent of Business
Establish and maintain electronic and hard copy filing systems
Coordinate and attend meetings as required and be responsible for preparation and follow-up of agendas, minutes and correspondence
Proofread documents for accuracy, grammar and formatting
Research, anticipate and organize relevant data as needed
Responsible for budget tracking and transfers as assigned by the Superintendent of Business
Perform required research and report compilation including updating of Board Administrative Guidelines & Operating Procedures
Undertake special projects and assignments at the direction of the Superintendent of Business
Clerical/administrative duties such as data entry, scheduling, answering phones, mail distribution, processing invoices, responding to routine inquiries and providing resolution to general inquiries and concerns
Other duties as assigned

**Qualifications**:
College Diploma in Office/Executive/Business Administration or equivalent combination of education and relevant experience
Up to 5 years of related work experience in a senior clerical or executive assistant position, including at least 3 years of progressive experience meeting challenges and seeking resolutions, preferably in a school board environment
**Skills Required**:
Demonstrated experience working with confidential information
Well-developed planning, organizational and time management skills including the ability to prioritize multiple projects and work independently
Demonstrated ability to interact effectively with a wide variety of people at all levels within the organization, external agencies, community partners and the general public
Ability to gather information, analyze, evaluate, formulate and recommend an appropriate course of action as well as identify areas for improvement in efficiency of operations
Excellent verbal and written and communication skills
Strong computer skills in word processing, spreadsheets, presentation software and databases
Knowledge and comprehension of School Board operations, policies, procedures, operating guidelines and organizational structure is an asset
**Salary**: $72,319.00 annually
All applicants must be legally eligible to work in Canada
The Near North District School Board is committed to supporting an inclusive and accessible environment. Accessibility standards address issues that pose major barriers for people with disabilities (i.e. physical barrier, information or communication barrier, etc.). Please ask us how we may help you by contacting:
Human Resources Department, Near North District School Board
963 Airport Road, PO Box 3110 North Bay, ON P1B 8H1
Phone (705) 472-7015 ext. 5077 - Fax (705) 472-5412

  • Executive Assistant to The Superintendent of Business

    4 hours ago

    North Bay, Canada Near North District School Board Full time

    **The Near North District School Board is Hiring!** **Permanent Full-time** **Executive Assistant to the Superintendent of Business** **Effective Immediately** Reporting to the Superintendent of Business, the Executive Assistant will provide support to the areas within the Superintendent’s portfolio, including but not limited to legal agreements and...

  • Executive Assistant

    2 weeks ago

    Thunder Bay, Canada Thunder Bay Catholic District School Board Full time

    The Thunder Bay Catholic District School Board Executive Assistant (1.0 FTE Full-Time Permanent) Under the direction of the Superintendent of Education, the Executive Assistant will provide administrative support in the areas of research & report writing, policy & procedure development/revision, special projects or assignments, budgetary and office...

  • Assistant Maintenance Superintendent

    1 week ago

    North Vancouver, Canada WestCorp Solutions Full time

    Status: - Open- The Assistant Maintenance Superintendent, Mechanical, supports the Superintendents by actively leading, reviewing and updating all maintenance components of the Clients terminal through planned and corrective maintenance, significant repairs, equipment breakdowns, and various Projects or Changes. The Assistant Superintendent acts in integrity...

  • Administrative Assistant to The Superintendent

    2 weeks ago

    Thunder Bay, Canada Ministry of the Solicitor General Full time

    **Administrative Assistant to the Superintendent**: **Job ID**: - 230474 **Posting status**: - Open **Organization**: - Ministry of the Solicitor General **Division**: - Thunder Bay Jail **City**: - Thunder Bay **Position(s) language**: - English **Job term**: - 1 Permanent **Job code**: - CEO009 - Office Administration 09 (COR...

  • Assistant Superintendent

    6 days ago

    North Bay, Canada Percon Construction Inc. Full time

    **About us**: Percon Construction Inc. is a highly respected General Contractor, Construction Manager and Design-Build firm in Southern Ontario. We specialize in mid to large-size industrial, commercial and institutional build projects across a range of sectors. At the core of a great Company are great employees and great clients. Percon Construction...

  • Assistant Superintendent

    1 week ago

    Thunder Bay, Canada EllisDon Corporation Full time

    **Connect with us** **LinkedIn**,** **Instagram**,** **Facebook**,** **Twitter** **Thinking about a change?** We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core **values** empower people to deliver great careers to one another and develop creative solutions for complex problems...

  • Superintendent

    1 week ago

    Mill Bay, Canada Hall Constructors Full time

    **Are you a dedicated, passionate professional looking to grow your career with a company long-term? Join **Hall Constructors** as a **Superintendent** on **Vancouver Island**!** **Your day-to-day will look like**: - Review site schedules and work with dispatch to allocate crews. - Collaborate with management and field staff on all aspects of the job. -...

  • Recovery Superintendent

    1 week ago

    Thunder Bay, Canada Thunder Bay Pulp and Paper Inc. Full time

    **About us** **Thunder Bay Pulp & Paper** is a leading northern bleached softwood kraft and northern bleached hardwood kraft pulp, paper, newsprint and directory producer. Located on Lake Superior, the Thunder Bay mill has been a landmark company of northwestern Ontario since 1919. In August 2023, Atlas Holdings established Thunder Bay Pulp & Paper as an...

  • Aerial-line Superintendent

    3 hours ago

    North Bay, Canada Aecon Group Full time

    **Build Your Career at Aecon** Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes...

  • Assistant Golf Course Superintendent

    2 weeks ago

    North Bay, Canada North Bay Golf & Country Club Full time

    We are looking for a hard working, quick thinking individual to be the Assistant Superintendent here at the North Bay Golf and Country Club. We are a Private facility with over 600 members, on an 18 hole Stanley Thompson designed course initially built in 1921 where members demand, and are given excellent playability all the time. **MINIMUM...