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Business Manager
3 weeks ago
**Overview** We are seeking a highly motivated and detail-oriented Business Manager to join our dynamic team at a mission-driven not-for-profit organization based in Halifax, Nova Scotia. This is a hands-on leadership role that combines day-to-day financial management and data entry with strategic input into budgeting, forecasting, and business planning. Reporting directly to the President & CEO, the Business Manager plays a critical role in ensuring the financial health, operational integrity, and long-term sustainability of the organization. **Responsibilities** Financial Management & Bookkeeping - Manage all core finance functions—from accounts payable/receivable to general ledger entries, and bank reconciliations. - Track restricted and unrestricted funds, grants, and project budgets - Maintain accurate and timely financial records and files - Model leadership in financial integrity, privacy, and compliance, supporting a culture of accountability and excellence. Budgeting & Reporting - Collaborates with the President & CEO and the senior management team to develop the annual operating budget and departmental budgets - Guides the annual budget process, working closely with senior managers to create and monitor budgets, flagging any potential issues before they become challenges. Monitor budget vs. actual performance and present monthly financial updates to the senior management team. - Prepares monthly and year-end financial statements for the Board of Directors - Support preparation of grant budgets and reporting - Manage and provide support to third-party audits, CRA audits, and governmental funding initiatives - Manages year-end audits like a pro: reconciling accounts, preparing reports, and answering questions with confidence. - Provides guidance in budget development for capital project plans. Monitors reporting and records all tangible capital assets. Strategic & Operational Support - Provide financial analysis and business recommendations to support strategic decisions and organizational growth. - Identify opportunities to improve financial systems, policies, procedures, controls, and reporting tools. Ensures financial policies and procedures are followed. - Participate in Board and Finance Committee meetings - Contribute to business planning, forecasting, and sustainability initiatives Compliance & Administration - Make sure the financial operations comply with all applicable laws, regulations, and standards. Ensure compliance with CRA regulations. - Manage financial audits and liaise with external auditors - Maintain internal controls and policies related to finance, procurement, and risk - Oversee selected administrative tasks such as insurance renewals, vendor contracts, or lease agreements **Experience** - Degree or diploma in Accounting, Business Administration, or a related field - Minimum 4-7 years of progressive experience in accounting/bookkeeping, preferably in the nonprofit sector - Proficient in accounting software, Excel, and cloud-based file systems - Strong understanding of NPO accounting standards and fund accounting - Excellent organizational skills and attention to detail - Ability to communicate complex financial concepts clearly to non-financial stakeholders - Collaborative, proactive, and adaptable to a small team environment Competencies - Excellent professional communication (written and interpersonal) skills with a "team player” attitude - Problem-solver who takes initiative and enjoys interacting with others - High level of attention to detail and accuracy - Ability to balance multiple priorities within deadlines Pay: $50,000.00-$75,000.00 per year **Benefits**: - Dental care - Disability insurance - Extended health care - Life insurance - RRSP match - Vision care - Wellness program Flexible language requirement: - French not required Schedule: - Monday to Friday Work Location: Hybrid remote in Halifax, NS B3J 3S8 Application deadline: 2025-05-12 Expected start date: 2025-06-02
