Real Estate Administrative Assistant

1 week ago


Scarborough, Canada Nabil Danial - Century 21 Percy Fulton Ltd. Full time

**A high production Real Estate agent is looking for an incredible Real Estate Assistant/Coordinator to support my busy real estate business. This is a flexible, work-from-home position ideal for someone who is organized, proactive, and detail-oriented. 15-20 hrs per week. You’ll assist with a variety of tasks including administrative support, marketing, social media, booking showings, getting showing feedback and more. If you’re looking for a dynamic role with room to grow and enjoy working in a supportive, professional environment—let’s connect**

**The high production agent is a busy, top-producing realtor with over 30 years of experience in the real estate industry, dedicated to providing exceptional service to my clients.**

**Responsibilities**

  • Coordinating schedules and updating calendar
  • Obtaining showings feedbacks
  • Preparing transaction reports
  • Vetting Tenants, when receiving offers on rental listings
  • Preparing listing documents and offers using WebForms/TransactionDesk
  • Uploading and updating listings on MLS
  • Booking appointments and tracking confirmations - following up where required
  • Co-ordinating listing property set-up/preparation, such as booking /coordinating /scheduling photographers and other third parties
  • Co-ordinating or installing/ removing signs and lockboxes (if necessary)
  • Managing client database
  • Managing client relationship tasks such as following up and ensuring all required documents are collected and completed correctly
  • Attending Training as required
  • Assist and help with 1-2 client appreciation events per year

**Qualifications**

- **Real Estate experience is required**

  • **Experience with Webforms is required (preparing offers, uploading listings)**:

- **Minimum 2 years of administrative experience is required**

  • Must be proficient in English, verbal and written
  • Courteous, positive and service-oriented
  • Proficient in Microsoft Office (Word/Excel)
  • Proficient with Social Media (Facebook, Instagram, LinkedIn)
  • Comfortable learning new computer systems and technologies
  • Self-motivated and takes initiative
  • Works very well under pressure
  • Works well independently and within a team setting
  • Capable of managing multiple tasks simultaneously
  • MUST HAVE OWN CAR
  • POSITION IS REMOTE BUT MUST LIVE IN THE GREATER TORONTO AREA

**Job Types**: Part-time, Casual, Freelance

Pay: From $18.00 per hour

Work Location: In person

Application deadline: 2025-05-24



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