Assistant Conference Coordinator

2 weeks ago

Edmonton, Canada BUKSA Strategic Conference Services Full time

**ABOUT US**

For over 25 years, BUKSA / Conferences + Associations has served associations, universities, governments, regulatory agencies, and corporations delivering best-in-class experiences to our clients and their stakeholders. We have worked in all of Canada’s major centres and many small cities and towns, and we are proudly 100% Canadian owned. BUKSA is a team of professionals driven to design impactful programs and events that elevate the experience of attendees and stakeholders.

**ABOUT THE POSITION**

The Intern - Assistant Conference Coordinator (IACC) reports to an Event Manager (EM) and supports the work of various conference planning team members.

This is a junior position, suited for someone starting their career and wanting to try event planning, a post secondary student taking a gap year, or for a 3rd or 4th year coop student looking to gain some office work experience. This position is in-office, at our Edmonton headquarters.

You will assist project teams by organizing speakers, sponsors and registrations; tracking travel, accommodation and other arrangements; purchasing supplies; preparing nametags and materials; assisting with event promotion; assisting with virtual meetings, and other aspects of the conferences and services that BUKSA manages. Logistical details and administrative support will be your primary responsibility.

Some administrative or events experience is preferred but not necessary. Communication skills, time management and team focus are key skills of the IACC. The IACC enjoys working with people in person and virtually, has excellent writing ability, and thrives in a fast‐paced environment where many projects are being planned simultaneously.

**SKILLS AND OTHER REQUIREMENTS**
- Ease of use with MS Excel, and organizing information
- Technical competence in platforms such as Zoom, sli.do, Survey Monkey, Squarespace, and other virtual conference platforms considered an asset.
- Office experience or experience in the events or hotel industry considered an asset.
- Ability to actively and consistently represent BUKSA’s values and goals.
- Some travel required; some evening and weekend work may be required, with notice.
- Reliable transportation to work required.

**APPLICATIONS**

Full time

**Location & Hours**:This position will work in our Edmonton office. Regular office hours are 8:30am to 5pm MT Monday through Friday. Some flexibility in setting the specific hours of work can be negotiated

**Compensation**: $19-21/hour

Full Job Description can also be found on our website

We look forward to hearing from you
- *Only applicants selected for an interview will be contacted. *_

**Job Types**: Full-time, Fixed term contract, Internship / Co-op

**Salary**: $19.00-$21.00 per hour

**Benefits**:

- Casual dress
- Company events
- Discounted or free food
- Flexible schedule

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Edmonton, AB: reliably commute or plan to relocate before starting work (required)

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