Accounts Receivable Specialist

2 weeks ago

Ottawa, Canada Smart & Biggar Full time

What We Do.
Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.
We are part of the IPH Group. IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs, and professional services firms worldwide.
We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.
The Opportunity.
This role represents a temporary contract (1 year).
The Accounts Receivable Specialist is primarily responsible for receiving and processing company payments in an efficient and timely manner.
Responsibilities.
- Process incoming wire, EFT, ACH, etransfer, credit card and cheque payments; post payments to client accounts.
- Correspond with clients to request missing information relating to incoming payments.
- Correspond with clients to answer client questions, provide copies of invoices and tax forms as needed.
- Completion of vendor forms and banking confirmations when requested.
- Investigate credits on client accounts and arrange for refunds to be sent when appropriate.
- Process monthly statement of accounts and forward to clients.
- Collaborate with team leader, manager and colleagues to improve existing procedures and gain efficiencies.
- Establish and maintain effective working relationships with colleagues.
- Other duties necessary to support the Finance team, as assigned.

This is not an exhaustive list of responsibilities and there may be a requirement to carry out other tasks in accordance with the needs of the organization.
Qualifications, competencies and experience.
- Diploma or Bachelor’s degree in accounting or finance would be considered an asset (not required).
- 2+ years of related experience in the accounting/finance field.
- Ability to multi-task and work in a fast-paced, high-volume environment.
- Great attention to detail; highly motivated and proactive.
- Strong MS Office skills including Outlook, Excel and Word.
- Strong oral and written communication skills in English; French language skills are considered an asset (not required).

LI-HYBRID
Smart & Biggar offers a comprehensive total rewards package including:

- A competitive compensation structure based on transparency, clarity and fairness;
- Personal days to help balance personal and professional commitments;
- Employee referral program.

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

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