Ar Clerk

7 days ago

Markham, Canada Pacific Smoke Full time

**About Us**:
Pacific Smoke International is Canada's largest and leading wholesale distributor of electronic vaporizers and e-liquids. Our goal is to help people make the switch from smoking cigarettes to a safer alternative. We have achieved tremendous growth since 2013 and are seeking a passionate AR Clerk to join our team.

**Job Summary**:
We are looking for an analytical accounts receivable clerk to assist our finance department. In this role you will be required to review account information, correct discrepancies, monitor customer accounts, ensure payments are properly applied to accounts and proactive measures are taken place to keep all customer account current.

**Responsibilities**:
Posting of payments received from customers (various electronic payments) into the accounting system daily
- Working closely with the Order Team to ensure that all customers with COD terms are charged before the shipment of their order
- Working closely with the Order Team and Controller, if there is an issue with a customer payment before the order is to be released
- Working closely with the Order Team to ensure that all open orders are fulfilled in a timely manner
- Reconciling the payments posted with the bank statement daily
- Following up and reconcile any rejected customer payments
- Maintain frequent communication with customers regarding outstanding balance, payment discrepancies, and any

other matter related to accounts receivable
- Sending payment reminders to customers with payment terms to proactively collect payment
- Ensuring that all aged receivables are collected in a timely manner
- Issuing monthly customer statements in a timely manner
- Issue approved credit notes to customer accounts
- Facilitating customer refunds

Monthly AR review with the Controller to identify any accounts that are uncollectible and if
- Ensuring customer account information is up to date
- Bi-weekly reporting of any customers that are above their credit limit, customer issues, and a breakdown of the AR balance
- Case creation of any errors around Accounts Receivable and Receipts with IT
- Maintaining all existing customer records in the account system and the parent and child relationship
- Maintaining and updating SOP related to Accounts Receivable
- Ensure that business activities are conducted in compliance with the company’s code of conduct in a professional manner

with the highest degree of quality and accuracy

**Skill Requirements**:

- Excellent written and verbal communication skills
- Ability to maintain professionalism during difficult situations
- Detailed oriented and organized
- Ability to work in a fast pasted and high-volume environment

**Education Requirements**:

- Post-secondary diploma or certificate in a related field of study preferred (Accounting/Finance)
- Minimum 1-3 years of accounting experience
- Experience with accounting software. NetSuite experience is an asset.
- Proficient in MS Outlook, Word, and Excel

**The Rewards**:

- Ongoing learning and development opportunities
- Competitive compensation package
- Group Benefits Program
- Awards for top performers and employee tenure

**Our office is located in Markham, ON. Our team is currently working from home, but this is a temporary arrangement due to Covid-19 and you will be required to transition back to the office in the near future, whether it be hybrid or full-time.

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