Bookkeeper - Part Time

The Edmonton Chamber of Voluntary Organizations (ECVO) helps voluntary sector (nonprofit and charitable) organizations to build and sustain their volunteer programs and services through resources, networking, and skill development opportunities.

ECVO is a member-based nonprofit organization serving voluntary sector organizations in Metro Edmonton.

**Mission**:
To strengthen the public service voluntary sector in Metro Edmonton by:

- Leading in the voluntary sector
- Building capacity within the voluntary sector, and
- Giving voice to issues that impact the ability of the voluntary sector to be effective

**Vision**:
A strong, vibrant community strengthened by an effective voluntary sector working with government and business.

**Principles**:

- We serve Metro Edmonton in all its’ diversity and strive to be as inclusive as possible in our relationship building and issue championing.
- We aim to be a collective voice by working collaboratively through partnerships, alliances and working agreements.
- We are committed to strong working relationships with the nonprofit sector, business and government.
- We do not duplicate the services provided by our members and partners.
- We operate in a way that is socially, financially and environmentally responsible

**Position Overview**:
The Bookkeeper manages a wide range of bookkeeping tasks to optimize effectiveness and efficiency. The Bookkeeping elements of the role are in a shared services capacity for two organizations; the Edmonton Chamber of Voluntary Organizations, and the Edmonton Seniors Coordinating Council. Both agencies are small non profit organizations with 15-18 staff collectively. This role requires the handling of complex, sensitive and confidential administrative duties, independent judgment and planning..

The Bookkeeper will have a strong understanding of working within multiple organizations in similar timeframes and maintain a high level of accuracy for each.

This position requires skill in the following areas:
**Excellent Communication**: Communicating effectively is critical to the success of this position, the Bookkeeper will encourage open communication and have exceptional communication skills including verbal, written, listening and nonverbal cues.

**Organization and Time Management**: The Bookkeeper must have exceptional organization and time management skills, keeping track of multiple schedules, managing project deadlines and managing complex file storage.

**Personal and Organizational Adaptation**: In addition to understanding how a nonprofit organization operates, the Bookkeeper must have strong self-awareness and be able to anticipate, assess, and readily adapt to changing priorities, and effectively work in a changing environment.

**Strong Attention to Detail**:The Bookkeeper must exhibit a high level of attention to detail, ensuring accurate data entry, payroll processing, and in communication with others.

**Position Function**:
The Bookkeeper provides accurate accounting through full cycle bookkeeping for each organization independently. The following activities support this objective:

- Accounts payable using check and EFT payment methods
- Accounts receivables and timely bank deposits
- Posting receivable and payable in Sage accounting
- Payroll, CRA submissions and annual T4 generation
- Reconciling credit card statements and online payment systems
- Maintain and act as administrator for company credit card accounts
- Tracking and monitoring intercompany invoicing
- Monthly accounting reports for each organization
- Entering and updating budgets for reporting purposes
- Year end accounting functions alongside appointed auditors and the Executive Directors
- Liaise with Board members, financial institution, and staff when adding/removing signers
- Streamlining current processes for efficiency and continued accuracy
- Other duties shall be assigned as required;
**Education and Experience**:

- High School Diploma required.
- 3 years of Bookkeeping Experience Required
- Experience in Sage 50 Accounting System
- Bookkeeping certification considered an asset

**Desired Competencies**:

- Relationship builder, effective communicator and problem solver;
- Ability to prioritize work and meet deadlines with a high degree of personal initiative;
- Superior communication and organizational skills;
- Good writing and editing skills, with proven experience in presenting complex ideas and concepts;
- Self-starter who takes initiative, can successfully prioritize, and manage a varied workload;
- Exhibits attention to detail and is committed to producing accurate and high-quality work;
- High level of professionalism, integrity, confidentially and accountability;
**Desired Attributes**:

- A positive attitude
- A willingness to challenge convention and a desire to learn
- Strong personal motivation and work ethic
- Attention to detail is essential
- Capacity to think critically and creatively
- Enjoys working independently, in part