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Office Coordinator, Pt

2 weeks ago

Kitchener, Canada Compass Group Full time

**Working Title**:Office Coordinator, PT
**Employment Status**: Part-Time
**Starting Hourly Rate**: 19,00
**Address**:299 doon valley drive Kitchener ON N2G 4M4
**New Hire Schedule**:Mon to Fri between 8am to 5pm, weekends and evening as business need

You might not know our name, but you know where we are. That’s because Compass Group Canada is part of a global foodservice and support services company that’s the 6th largest employer in the world, with 625,000 employees.

You’ll find us in schools, colleges, hospitals, office buildings, senior living communities, tourist attractions, sports venues, remote camps and military installations and more. We’re in all major cities, at remote work sites and everywhere in between - doing business in Canada and 50+ other countries where you can learn and grow. Join us now and point your career forward

Imagine creating a place where tomorrow’s leaders, big thinkers, and dreamers gather. Join us and know that you make it possible for others to learn, grow, and discover. Because of what we do, students and faculty share so much more than a meal. And that’s why this is so much more than a job.

**Why work with Chartwells?** We are a member of Compass Group Canada, the leading foodservice and support services company. We cater to Generation Z on college campuses and upcoming K-12 generations. We offer dining programs and solutions that fit the unique needs of today’s students. Join our commitment to providing responsible, healthy-eating solutions.

Click here to view our Team Member video

**Job Summary**:
**How you will make an impact**:
You will be responsible for ensuring that office operations run smoothly and efficiently.

**As an Office Coordinator, you will**:

- Provide a high level of customer service, including answering guest catering enquiries, working collaboratively with chefs to suggest new menu options, entering orders into CaterTrax, communicating last-minute orders to managers/chefs
- Learn and manage CaterTrax software
- Learn basic back-end management of DineOnCampus.ca (pictures, hours of operations, etc.)
- Manage social media accounts, including Facebook, Twitter, and Instagram, using Hootsuite
- Track and follow up on catering A/Rs
- Enter sales and purchasing data into Orbit and prepare reporting for brands such as Subway, Pizza Pizza, Tim Hortons, etc.
- Track and record all purchase invoices to ensure weekly entry to meet deadline
- Copy, file and courier weekly accounting information
- Submit weekly data before the deadline
- Support unit managers during special functions, vacation coverage and financial processing (deposit reconciliation, banking, etc.)
- Reconcile POS/voids, etc.

**About you**:

- 3+ years’ experience in an administrative support role
- Prior experience managing social media: Instagram, Facebook, Twitter
- Ability to communicate effectively and in a professional manner with all levels of guests, associates and the public
- Must be detail oriented, analytical, and persistent to tackle challenges and develop effective solutions
- Team player with a natural ability to multitask amidst changing priorities
- Self-driven and results-oriented with the ability to function well within a fast-paced, demanding environment
- Excellent organizational and written and verbal communication skills
- Knowledge of POS systems is an asset