Executive Assistant

3 days ago

Richmond, Canada Steveston Harbour Authority Full time

Executive Assistant, Richmond, BC

Steveston Harbour Authority is the largest commercial fishing harbour in Canada, located in Richmond, BC. Steveston Harbour is seeking an Executive Assistant to provide administrative support to the General Manager. The Executive Assistant provides confidential assistance while maintaining the highest standard of professionalism and tact.

Areas of Responsibility
- Time and calendar management.
- Conserves the General Manager’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications. Maintains an awareness of issues under discussion and uses discretion in receiving and providing information by referring matters to the attention of senior staff.
- Information Management-maintains a follow-up system to ensure that action has been taken or replies have been initiated.
- Conducts research and assembles and analyzes data for reports and documents as required.
- Prepares, edits and proofreads correspondence, reports and other related material.
- Maintains manual and computerized information filing systems.
- Provides management with low, medium and high-level support on the formulation of documentation including development of power point presentations and excel spreadsheets, etc. Formats and edits letters, memos, reports and presentations. Uses independent judgment to compose general, non-technical business documents. Is privy to, and must protect, confidential materials.
- Prepares packages, briefing notes and records minutes of meetings.
- Assists in customer service at the front counter as needed.

Qualification Education / Technical / Experience
- A diploma, certificate or degree from a recognized post-secondary institution in a related field is an asset.
- Minimum 2 years experience in an administrative role assisting senior staff is required.
- Ability to work independently and to stay on task.
- Excellent oral and written communication skills.
- Strong attention to detail and accuracy.
- Understanding of office technology (meeting room equipment; AV equipment; wireless displays etc).
- Proven organizational and time management skills.

**Salary**: $62,400.00-$68,640.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- On-site gym
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift

COVID-19 considerations:
Vaccination for Covid-19 is mandatory to all employees at the Steveston Harbour Authority.

Ability to commute/relocate:

- Richmond, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Canadian: 2 years (required)

Work Location: One location

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