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Accounts Payable Clerk

21 hours ago

Cambridge, Canada City of Cambridge Full time

People, Place, Prosperity

Job Profile

The City of Cambridge has a fulltime position for an experienced Accounts Payable Clerk to join the Financial Services Division team, in the Corporate Services Department. This position reports to the Manager of Accounting and Financial Reporting and the focus of this position will be to:
What you will be doing

Enforces policies and procedures including adherence to the Procurement bylaw surrounding use of purchase orders for invoice payments.

Verifies authorized approval, workflows, and appropriate supporting documentation and coding.

Ensures accuracy of invoice totals, HST, dates, payment terms and discounts.

Resolves any discrepancies, and posts invoices in the Finance system.

Ensures that vendor invoices are paid within payment terms, following up with staff throughout the City on any unapproved invoices and communicating with the vendor any explanations/revisions.

Maintain monthly deadlines by posting invoices to the correct period; verifies and reconciles all vendor statements and outstanding invoices, obtains copies of outstanding invoices and forwards for approval and processing.

Responds to internal and external inquiries and provides instruction with regards to Account Payable questions.

Responsible for opening and closing Finance counter point of sale system daily including balancing of point of sale terminal, preparing bank deposit, opening and closing the safe, and securing deposits.

Responsible for the receipt of all departmental bank deposits; maintaining accurate records, providing written receipts, compiling deposit slips, and coordinating bank deposit pickup by armored courier. Ensures deposits on bank statement align to deposit slips, identifying any discrepancies.

Meet all year-end deadlines for input, verification and posting of invoices, prepares documentation for year-end accruals and prepaids.

Education

Two-year College Diploma in Business Accounting or Similar.

Experience and Knowledge
One (1) to Two (2) years of accounts payable experience
Knowledge of PO invoices and adherence to payment terms
Your compensation

This position is within Grade 5 of the inside workers union Salary Schedule and has an annual salary range of $57,567 to $61,188.

Hours of work

The current regular hours of work are in accordance with the collective agreement, however, currently are 8:30 a.m. to 4:30 pm., Monday to Friday.

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Accommodation needs and protection of privacy

The City of Cambridge recognizes and appreciates diversity and inclusion enhances our public value commitment.

We strive to create an accessible and inclusive experience and encourage all qualified people to apply, including and especially people from equity-deserving groups. Qualified applicants will receive consideration for employment with honour and respect toward their individual dimensions of diversity.

For more information on our Employment Equity, please read our full policy.

Personal information collected in relation to the recruitment process is collected under the authority outlined in the Municipal Freedom of Information and Protection of Privacy Act and used solely to determine eligibility for employment with the City of Cambridge only.