Administrative Assistant/receptionist

**Job Profile**

**Key Responsibilities**

**Customer Interaction**
- Greet and assist customers upon arrival, providing a welcoming and professional atmosphere
- Ask questions to ensure the customer is directed to the right area

**Sales Department Support**
- Support Sales Team with clerical tasks, including entering major unit invoices, requesting customer signatures, finalized deal scanning, and other customer correspondence
- Prepare signage as required by the Sales Manager
- Interact with customers when they are waiting to improve the overall customer experience
- Keep ordered inventory ETA’s up to date for Sales Team
- Process customer deposits and payments, ensuring accurate data entry

**Administrative Support**
- Perform daily cashouts and bank runs
- Collect mail from the post-office and organize and distribute
- Manage supplies orders and maintain storage room organization
- Maintain and organize office files, documents, and inventory records, including managing service scheduling for records destruction
- Support HR, Payroll, Accounting, and Management with administrative functions including data entry, filing, scanning, scheduling meetings, and maintaining calendars
- Create professional document templates based on content provided including policies, manuals, letters, etc.
- Other tasks as required

**Professional** **al and Personal Development and Improvement**
- Share in the team culture of continuous professional and self improvement
- Actively participate in all performance planning exercises and peer feedback requests
- Be accountable and strive to lead by example, regardless of employment capacity or role
- Remain informed on and follow all applicable company policies

**Work Schedule**
- Store hours are 8:30am to 6:00pm Monday to Friday and 9:00am to 2:00pm Saturdays
- Alternating Saturday shifts
- We are closed all long weekends
- 2 weeks annual vacation entitlement
- Must display reliable attendance and schedule time-off with advance notice

**Educational and experience requirements include**:

- 2+ years of experience in an administrative support role
- Certificate or diploma in office administration preferred
- Excellent working knowledge of Microsoft Word and Adobe
- Proficient in other Microsoft Office software
- Experience with electronic forms, ASANA, and other publishing software considered an asset
- Strong interpersonal skills and telephone etiquette
- Strong verbal and written communication skills
- Detail-oriented with a high level of accuracy in work performance
- Excellent organizational and multitasking abilities
- Demonstrated ability to take direction from superiors and follow written and verbal instruction
- Proven ability to maintain high productivity and organization to consistently meet deadlines
- Basic math and problem-solving skills
- Reliable, punctual and a self-starter with strong work ethic
- High level of ownership, accountability, and initiative
- Ability to maintain professionalism and confidentiality
- Positive attitude and a team-oriented approach

We thank all applicants however only those chosen for an interview will be contacted.

**Requirements**:
Pay: $20.00-$24.00 per hour

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Store discount

**Experience**:

- Administrative: 3 years (preferred)

Work Location: In person