Housing Coordinator

**Position: Housing Coordinator** **Department: CPPW** **Classification/Level: PS-2**Employment Status: Regular Full-Time**

**Reporting Relationship** The Housing Coordinator reports directly to the Capital Projects and Works Manager. Internal working relationships are maintained with all other departments through attendance and participation in bi-weekly meetings and other meetings as required for keeping abreast of evolving issues.
Position Summary: The Housing Coordinator performs a variety of roles to support the M’Chigeeng First Nation (MFN) Housing Department to ensure that housing projects, maintenance, and renovations are coordinated, assigned, and implemented within the established guidelines and standards of the MFN and meet the requirements of the MFN.
**Essential Functions** **Planning**
- Responsible for developing the housing plan and housing policy implementation. They also prepare short
- and long-term housing maintenance plans as well as capital replacement plans.
- Oversee all new construction and renovations to ensure the community’s housing is up to code. Health and safety are also ensured through annual housing inspections.
- Development and monitoring of CMHC Program per Phase and plan for the necessary upgrades as required.
- Have knowledge and inspects and/or assists in inspecting all aspects of construction (e.g. exterior, interior, walls, electrical, roof, concrete, paint, etc.) for ensuring compliance with plans, specifications, according to the M’Chigeeng Housing Policy and the National Building Code.
- Manage and maintain all MFN housing properties.
- Assists in developing MFN Capital Plan
**Financial management**
- Prepare annual housing program budget and financial forecasts for MFN housing needs.
- Monitor costs and expenses, and use information found in financial reports to make appropriate decisions.
- Monitor each CMHC Phase Budget as applicable.
- Manages costs and budgets.
**Administration**
- Coordinates, manages, and oversees all housing activities to ensure that houses are maintained, rents are collected, files are kept up to date, tenants are adhering to policy as set out in housing policy and tenant agreements.
- Develop work order systems to meet the need of the housing dept for maintenance and renovations.
- Organize community meetings, housing authority and/or advisory group meetings and preparing reports.
- Maintain all housing records.
- Prepares project schedules, cost analysis, permits, and bids.
- Supervises other housing staff and must complete performance reviews and other evaluations, Directs housing staff as necessary.
- Works with contractors, and construction management firms for selecting and awarding bids.
- Works with CMHC and INAC to access funds, do necessary reporting to funders.
- Ensure all work and activities within department are conducted in a safe and presentable manner.
- Experience preparing briefing notes, reports and policies.
**Interpersonal communications**
- Works with tenants to ensure that housing inventory is kept in a good standard.
- Must be personable and a great communicator.
**Qualifications and Requirements**
**Preferred**
- First Nation Housing Certificate or equivalent combination of post-secondary education and experience.
- Three (3) years' First Nation Housing experience.
- Experience and certification in Project Management / Property Management are highly desirable.
- Excellent verbal, written and interpersonal communication skills.
- Possess a valid Ontario driver's license.
- Good analytical, problem solving, and conflict resolution skills.
- Advanced Computer skills: Microsoft Word, Excel, PowerPoint, Publisher, Access, Outlook, Internet, Adobe Acrobat Pro
**Minimum**
- Knowledge of federal labour standards, the Canadian Human Rights Act and the Occupational Health and Safety section of the Canada Labour Code.
- Minimum three (3) years of supervisory experience and supervisory training.
- Understand the CMHC program, as well as Construction experience.
- Excellent public relations, oral and written; Interpersonal and leadership skills.
- Demonstrated ability to work in a team environment with mínimal supervision.
- Willingness to learn new skills and upgrade qualifications.
- Ability to work in various weather conditions (conduct field assessments)
**Other**
- Must be well organized.
- Excellent customer service relations
- Flexibility to deal with a constantly changing workload.
- Well-developed planning and organizing abilities.
- Ability to deal tactfully with sensitive issues and always maintain confidentiality.
- Willing to work flexible hours and travel with mínimal notice. The ability to work overtime to meet deadlines and or emergency situations. Understanding and fluency of Ojibwe is an asset.
- Understanding of First Nation issues and concerns
- Must have knowledge and/or experience with the culture, customs and history of the Anishinaabe.
CRC requirement, must be thirty (30) days current and must be an o