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Property Administrator

2 weeks ago

Montréal, Canada FALCORE Real Estate Full time

Looking for a dedicated and meticulous Property Administrator to join our dynamic management team As a
Property Administrator, you will play a crucial role in providing various services such as, overseeing day-to-day operations, coordinating lease agreements, handling tenant inquiries and concerns, maintaining accurate property records, accounts receivable reporting, accounts payable processing, budgeting, supplier invoicing, rent roll review, and tenant communication. Attention to detail and strong organizational skills are essential to succeed in this role. Additionally, you will be working very closely with property managers, collaborating with property owners, vendors, and maintenance teams to ensure smooth operations and exceptional tenant satisfaction.

**WHAT YOU WILL DO**:

- Provide critical administrative support to the property management team.
- Conduct review of the monthly rent-roll and pre-authorized debit report.
- Perform accounts receivable reporting, including bank deposits, form filling, and inputting accounting receivable commentary.
- Prepare and process purchase orders and accounts payable invoices.
- Send, collect, and process various tenant chargebacks.
- Send notices to tenants and provide related reporting.
- Assist with monthly and annual budgets, expense variances, and forecasts.
- Monitor, track, and collect tenant insurance and tenant sales reports.
- Oversee the payment of utilities, track billing, and assist with the collection of data for tenant chargebacks, and environmental, social, and governance (ESG) reporting.
- Coordinate tenants' move-in and move-outs.
- Liaise with the Operations team to dispatch maintenance and security at tenant’s request and to facilitate smooth day-to-day site activities.
- Liaise with property accountants, lease administrators, and legal to ensure the accuracy of tenants' information.
- Participate in special projects and take on other duties as assigned.

**WHAT YOU BRING**:

- One (1) to three (3) years of administration experience, ideally within residential or commercial property management.
- Solid understanding of basic accounting principles.
- Post-secondary education, preferably in business, accounting, or related fields.

**WHAT YOU NEED TO BE SUCCESSFUL**:

- You are service oriented and care about providing exceptional customer service, with the ability to problem solve and offer solutions.
- Excellent communication skills to effectively communicate with tenants, suppliers, internal teams, and others.
- Strong attention to detail and time management skills to coordinate multiple, competing priorities and deadlines.
- A team-player; willing to step in and lend a hand as needed and you identify the opportunities to do so.
- You have solid computer skills coupled with sound knowledge of Microsoft Office (Excel, PowerPoint, Word, and Outlook). Experience working with JDE and Building Engines would be an asset.

Our team is what sets us apart. At Falcore Real Estate we are committed to workplace diversity and inclusion within our organisation, therefore, we encourage all qualified persons to apply. If you have excellent communication skills, a customer-centric mindset, and a passion for property management, we'd love to hear from you

Nous recherchons un administrateur de biens dévoué et méticuleux pour rejoindre notre équipe de gestion dynamique En tant qu'administrateur de biens, vous jouerez un rôle crucial en fournissant divers services tels que la supervision des opérations quotidiennes, la coordination des contrats de location, le traitement des demandes et des préoccupations des locataires, la tenue de dossiers précis sur les biens, les rapports sur les comptes débiteurs, le traitement des comptes créditeurs, l'établissement du budget, la facturation des fournisseurs, la révision du registre des loyers et la communication avec les locataires. Le souci du détail et de solides compétences organisationnelles sont essentiels pour réussir dans cette fonction. En outre, vous travaillerez en étroite collaboration avec les gestionnaires immobiliers, les propriétaires, les fournisseurs et les
équipes d'entretien afin d'assurer le bon déroulement des opérations et la satisfaction exceptionnelle des locataires.

**CE QUE VOUS FEREZ**:

- Fournir un soutien administratif essentiel à l'équipe de gestion immobilière.
- Il examine le registre mensuel des loyers et le rapport sur les débits préautorisés.
- Effectuer des rapports sur les comptes clients, y compris les dépôts bancaires, remplir des formulaires et saisir des commentaires comptables sur les comptes clients.
- Préparer et traiter les bons de commande et les factures des comptes fournisseurs.
- Envoyer, collecter et traiter les diverses rétrocessions des locataires.
- Envoyer des avis aux locataires et fournir les rapports correspondants.
- Examiner et préparer les lettres de notification aux locataires, les avis d'arrêt de facturation, la demande