Wilkar - Property Administrator

6 days ago

Montréal, Canada Wilkar Full time

Wilkar Property Management Inc. located in Westmount, is a full service real estate management company specializing in residential condominium property management in the Montreal area. We are experts in taking care of every condo community’s needs as if it were our own home, this sets us apart from the rest. We pride ourselves on an extraordinary company culture built on trust, transparency and respect. A passion for excellence is the cornerstone of our success, a quality we believe to be essential in our team members.
We are looking for a property administrator to work with a team of property managers who manage a number of prestigious condominiums in downtown Montreal. The Assistant will be responsible for supporting the team in their administrative tasks.
**Roles, Responsibilities and Activities**:

- Maintain and update the filing system and database (lease copies, contact information, service contracts, by-laws, documents, etc.)
- Customer service and communication via portal or by phone (general inquiries, complaints, rule violations, document requests, moves, intercom keys, updates, and general notices etc.)
- Coordinate and monitor minor repairs and maintenance, and operational personnel, such as building superintendents or cleaning staff.
- Attendance and minute taking for Board meetings and Annual General meetings, as required
- Onsite building visits once per week.
- Assist the Manager with specific tasks as required.

**Desired Qualifications**:

- Excellent command of the French and English language (oral and written). English is required to respond to requests from English-speaking customers.
- Communication: Excellent verbal and written communication skills are essential for dealing with tenants, owners, and vendors.
- Organization: Strong organizational skills are needed to manage multiple tasks, prioritize effectively, and maintain accurate records.
- Problem-solving: The ability to handle and resolve client concerns and operational issues is critical.
- Professionalism: A high level of professionalism, accuracy, and attention to detail is required at all times.

**Benefits**:

- Competitive salary
- Attractive time away from work policy
- Possibility to evolve within a dynamic and developing company
- Hybrid work environment
- Excellent and flexible work environment

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