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Administrative Support 08
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**Position Details**:
**Posting #**: 29199
**Department**:Firestone Institute for Respiratory Health - Support Staff
**Employee Type**:Regular, Part Time
**If Temporary, Number of Weeks**:
**Union**:CUPE
**Openings Remaining**:1
**Schedule**:
**Work Days**: Monday to Friday
**Time of Day**: Days
**Shift**: Rotating, Various Rotating, 4 hour, 6 hour, 7.5 hour
**This position may be scheduled at any of the following sites**: Charlton Campus (Hamilton Downtown)
**Application Dates**:
**Opening Date**: 24/09/2024
**Closing Date**: 07/12/2024 Applications must be received online by 12:00 midnight on the Closing Date
**Position Description**:
***
This position supports the activities of the Nurse Manager of the Ambulatory Clinic Services (i.e. Firestone, Sleep Labs, Outpatient, Fontbonne, Apheresis) as they relate to the day-to-day operations of multiple units/programs. Operational details and unit activities are coordinated to ensure things run smoothly and in accordance with the policies and procedures of the hospital.
**QUALIFICATIONS**
- 2-year post-secondary diploma in office administration health services from an accredited school
- Medical terminology certificate
- 3-years' experience providing administrative support in a fast-paced hospital program setting
- Demonstrated commitment to the values of Service, Responsible Stewardship, Community Responsiveness and Respect
- Intermediate skill level in MSWord, MS Excel, and typing
- Clerical testing may be required as part of the selection process
- Experience working with staffing scheduling systems
- Ability to communicate effectively and tactfully, both in person and by telephone
- Maintain excellent interpersonal relationships while handling multiple tasks with frequent interruptions
- Good organization skills, with ability to set own priorities and work with mínimal supervision
- Demonstrated ability to handle confidential information
**RESPONSIBILITIES**
- Maintains effective internal and external communications through the sharing and timely dissemination of information
- Contributes to continuous quality improvement initiatives on a regular basis
- Update schedule daily as it applies to day-to-day operational needs of a specific program/unit
- Records staff attendance completes staff payroll sheets and overtime submission for the Manager’s approval, submitting to Payroll Services by established deadlines
- Maintains current departmental lists, program documents, call-in sheets, assignment sheets, staff education manuals
- Ensures all office supplies, housekeeping, maintenance, Digital Solutions, telecommunications, etc. requests are requisitioned in a timely manner
- Submitting purchasing and work orders, confirming office/department supplies are received in a timely manner
- Completes and submits corporate forms per established deadlines (IT, Finance, Payroll, RFS, etc.) and maintains and updates department information on internal and external websites
- Performs other duties as assigned by Manager
**WAGE RATE**
Hourly $27.37...$28.54... $29.72 (plus 14% in lieu of benefits)
- St. Joseph’s Healthcare Hamilton (SJHH) is an equal opportunity employer and strives for equity, inclusiveness, and diversity in all our programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the _Mission, Vision, and Core Values_ of SJHH._
**We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHH is committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process.
