Assistant Corporate Secretary

The Travel Industry Council of Ontario (TICO) is an organization mandated by the Ontario government to administer the Ontario Travel Industry Act, 2002 and Ontario Regulation 26/05, which governs all the approximately 1900 travel agents and travel wholesalers registered in Ontario. In addition, TICO administers an industry-financed Travel Compensation Fund.

We are seeking an experienced corporate governance professional to be our Assistant Corporate Secretary.

At TICO, we are committed to fostering a culture of inclusivity, equity, and accessibility for all. You will work in a diverse, collaborative, fast-paced environment where you are encouraged to be your best self and given the opportunity to learn, grow, and make a meaningful impact.

**Job Purpose**
- Provide support and back up to the General Counsel and Corporate Secretary in the scheduling, coordination, facilitation and recording of the activities of the Board of Directors and Board Committees.
- Assist in the execution of all legal and Board related initiatives promoting good governance related to TICO and the Board and its effective functioning.

**Key Competencies**
- Knowledge and understanding of the roles and functions of Boards of Directors and their Committees, including all aspects of supporting Board governance (i.e., scheduling, coordination and support) - _Functional Expertise_
- Organizational skills to assess, prioritize and manage competing demands under pressure of various deadlines with excellent attention to detail and accuracy - _Accountability_
- Excellent written and oral communication skills - _Communication_
- Skilled in working and communicating with senior level executives, using tact, diplomacy, and political acuity with a high level of discretion and confidentiality - _Communication_
- A committed team player - _Teamwork_
- Demonstrates strong customer service orientation, and a pro-active approach to identify issues and find solutions - S_ervice Excellence and Innovation._

**Duties and Responsibilities**
- Provide support to the Corporate Secretary in the planning, coordination, and administration of all Board related matters in support of Board governance and calendar management.
- Assist in the preparation, collection and review of all documentation and materials sent from management and staff to the Board and Board Committees, providing support as required.
- Ensure accuracy and quality assurance of all materials prior to timely distribution to Board members.
- Work with the Corporate Secretary in the preparation of draft Board and Committee minutes and facilitate the minute approval process to completion.
- Ensure that terms of reference, work plans, matters arising reports, minutes, and resolutions are monitored and that matters are brought forward on a timely basis.
- Prioritize and follow up on issues following Board and Committee Meetings.
- Provide support to the Corporate Secretary related to Board governance and performance, including assisting in the development and revision of Board governance policies and procedures.
- Maintain the board portal to ensure optimal efficiency.
- Maintain best practices in corporate governance and actively monitor the market for new developments, trends, and changes.
- Prepare briefing materials and resolutions for review and consideration by the Corporate Secretary for presentation to the Board and Board Committees.
- Maintain all corporate records in compliance with records management policies and procedures and for audit purposes.
- Assist in planning, enhancing and coordination of Director orientation and education programs.
- Coordinate Board and senior management social/networking functions.
- Maintain records of Board and Committee composition and skill requirements, ensuring the monitoring of vacancies/term expiration and planning for election and appointment processes in compliance with established policies and procedures.
- Assist in planning and execution of the Annual Meeting and related activities.
- Track Board operating expenses and participate in the development of the annual Board and Governance budget.
- Assist the Corporate Secretary during periodic reviews (e.g., Audit, external consultants) and support the implementation of any resulting recommendations.
- Ensure compliance with the Administrative Agreement and By-laws.
- Undertake research and special projects to support other organizational priorities.
- Recommend improvements, processes and practices to achieve business efficiencies.
- Act in place of the Corporate Secretary when the Corporate Secretary is unable to act.

**Qualifications**
- Post-Secondary degree or diploma required in a relevant discipline (e.g., business, law).
- Minimum five years’ experience working in a similar role managing and coordinating Board and Committee related activities.
- Governance designation is considered an asset.
- Knowledge of the regulatory environment is considered an asset.
- Prior experience working with Bo