Office Administrator and Project Assistant

OFFICE ADMINISTRATOR & PROJECT ASSISTANT - Part Time

OUR PURPOSE

At Matrix Solutions we collaborate across services, disciplines, and geographies to solve environmental challenges together - motivated to do better for our clients, each other, and the communities where we live and work. We deliver responsive, locally connected, and scalable solutions to help our clients achieve their ambitious goals for a more sustainable and resilient future.

WHO WE ARE

One of Canada’s leading providers of environmental consulting and engineering services. With a proud history of nearly 40 years delivering innovative, pragmatic, and sustainable solutions for public and private sector clients. Matrix is a proud part of Montrose Environmental Group, with a network of teammates across 90+ locations around the world.

WHAT WE DO

We partner with clients and communities to solve challenges. It’s our job to unlock solutions that shape a resilient future where our clients, people, communities, and environment thrive.

OUR COMMITMENT TO DIVERSITY, EQUITY AND INCLUSION

Our team is made up of diverse people working collaboratively towards common goals. We value the contributions and perspectives of all employees and are committed to equity and diversity initiatives to create a feeling of belonging for all of our people. When we are inclusive and diverse in a way that reflects the broader world we serve, we are able to draw from a wider community of excellence within the regions we operate.

Are you looking to
- Becoming be a key member of the team providing a range of administrative support while maintaining an efficient equipment room
- Join a well-respected environmental consulting company

As a Part Time Office Administrator and Project Assistant you will join our Lloydminster, AB office as part of our Assessment, Remediation, Reclamation and Monitoring (ARRM) team. The successful applicant will be involved in a broad range of projects with responsibilities as follows:

- Active participation in maintaining Matrix’s strong safety culture
- Shipping and courier, organizing and filing electronic and paper documentation, records management, faxing, filing, and photocopying
- Plan and coordinate meetings, conference calls, and workshops including the booking of meeting rooms, confirm attendance, draft and distribute agendas, order catering, and take, transcribe and distribute minutes, schedule action items from meetings
- Manage team information tools and team calendars and schedules by arranging appointments, prioritizing tasks, and monitoring activities
- Organize travel arrangements and accommodations
- Support event management
- Coordinate with Facilities regarding vendors, services agreements and equipment maintenance
- Prepare equipment orders and coordinate pooled testing equipment
- Inspect, clean, calibrate, and repair field equipment and document
- Dispense personal safety equipment
- Coordinate rental and fleet trucks, and inspect, clean, and manage maintenance of vehicles
- Manage inventory levels/stock of equipment and consumables and replenish consumables as necessary
- Ensure cleanliness of warehouse
- Manage corporate properties, point of contact for booking, maintenance, and safety inspections
- Manage inventory of office supplies in copy room and replenish when necessary
- Assist with data entry, pre and post field data requests (to data management, drafting, logging staff) and scanning and filing of information associated with field activities
- Work with senior technical advisors to ensure high quality products that meet our clients’ unique project needs
- Communicate and liaise with clients and project related stakeholders

What We Are Looking For
- Diploma or higher education related to accounting, business or related field
- Good understanding in: third party billing and coding, setup and maintenance of client / vendor files
- Experience in an Administrator or Coordinator position would be considered an asset
- Experience with Workday software would be an enormous asset
- Intermediate to advanced level skills with Microsoft Office
- Excellent typing, verbal, and written communication skills
- Ability to work closely with Office & Field Staff
- Experience with marketing, social media, and events management is an asset
- A valid driver’s license
- High aptitude for learning, ideally with future career aspirations to move up in the company
- Proficiency in reading and interpreting contract requirements
- Goal-oriented, work well under pressure and can meet demanding deadlines
- Strong planning, organization, and time management skills with an attention to detail
- Strong customer service skills with focus on customer satisfaction
- Ability to lift up to 50 pounds
- Mechanically inclined, and knowledge of rental management and basic vehicle repair would be considered an asset

Why Choose Matrix

At Matrix you will be part of an amazing community of collaborative people who live our

values

and bring