Executive Assistant

Parks Canada
Forillon National Park of Canada (Québec)
AS-01, CR-04
AS01 indeterminate (permanent) and CR04 anticipatory, several possible opportunities
$57,397 to $69,317
For further information on the organization, please visit Parks Canada
- Click here to view video on tips on how to apply- Find your career- Self-declare because your perspective counts**Closing date: 20 October 2024 - 23:59, Pacific Time**

**Who can apply**: Persons residing within a 400 km radius of Gaspé, Quebec.

**Important messages**:
We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

**Duties**:
TASKS
We are looking for a number of positions in different areas, including administrative assistant (CR-04) and executive assistant (AS-01). Duties may vary depending on the position, but generally include (but are not limited to):
General administrative duties
✔️Prepare various types of documents, such as reports, presentations, and correspondence.
✔️Respond to inquiries and provide necessary information to internal and external clients.
✔️Enter and track information in a database to ensure accuracy and accessibility.
✔️Take responsibility for planning and organizing meetings and teleconferences, preparing and filing files for meetings.
✔️Manage agendas
✔️Procure office equipment and supplies.
✔️Make travel reservations and process claims
✔️Other related duties

AS-01
✔️Organize and direct meetings between Assistants in different departments and coordinate files to be shared.
✔️Analyze and develop new tools and policies in collaboration with the various departments

**Work environment**:
Parks Canada is the federal agency responsible for protecting and presenting Canada's outstanding natural and cultural resources through a system of national parks, national marine conservation areas and national historic sites in all regions of the country.

Want to get away from it all? To disconnect? Have fun in the midst of nature? Located on the tip of the Gaspé Peninsula, Parc Forillon is a mountainous peninsula bordered by the Gulf of St. Lawrence and Gaspé Bay. Its boreal forest is home to a wide variety of easily observable wildlife. Its vertiginous cliffs are home to thousands of seabirds and its shores to colonies of seals. The landscapes are grandiose, and their rocks contain part of the planet's fascinating history. For thousands of years, men and women have populated the Forillon Peninsula: Micmacs, fishermen, cod traders, whalers, lighthouse keepers and more.
Forillon Park tells their fascinating story. Forillon, YOUR end of the world

Your work will also occasionally take you to the two national historic sites managed by the Gaspésie Field Unit: The Pointe-au-Père Lighthouse National Historic Site on the St. Lawrence River in Rimouski, and the Battle of the Ristigouche National Historic Site on the Ristigouche River in Pointe-à-la-Croix.

**Intent of the process**:
**Positions to be filled**: 1

**Information you must provide**:
Your résumé.

A covering letter

Contact information for 2 references.

EDUCATION
High school diploma or acceptable combination of education, training related to job duties and/or relevant experience.

ASSET
✔️College diploma in office administration, secretarial, administrative, or related field

Degree equivalency

EXPERIENCE
✔️Experience in performing general administrative duties*.

✔️Experience in using the Microsoft Office suite (Outlook, Word, Excel, PowerPoint, Teams, etc.)
✔️Experience in coordinating various administrative management services
✔️Experience in writing, formatting and reviewing various documents (e.g. correspondence, reports, briefing notes, etc.)
✔️Experience in database maintenance and report preparation.

ASSETS
✔️Experience working in an office environment within the federal government

**The following will be applied / assessed at a later date (essential for the job)**:
Various language requirements
French Essential
Bilingual imperative (BBB/BBB)

Information on language requirements

ABILITIES
✔️Ability to provide quality customer service
✔️Ability to organize and prioritize workload to meet deadlines
- Ability only for Executive Assistant (AS-01) *
✔️Ability to analyze and solve problems

PERSONAL SUITABILITIES
✔️Sound judgement
✔️Attention to detail
✔️ Effective interpersonal skills
✔️Take Initiative
✔️ Integrity

**The following may be applied / assessed at a later date (may be needed for the job)**:
OPERATIONAL REQUIREMENTS
✔️Willingness to report to various work sites
✔️Travel by vehicle to various work sites
✔️ Hold and maintain a class 5 d