Event Coordinator

1 week ago

Lethbridge, Canada LA Chefs Catering Full time

**Job Title**:Event Coordinator

**Reports to**: Director of Sales & Business Development (Manager)

**Job Type**: Full Time

**Expected Hours**: 40 Hrs/Week - Tuesday - Saturday

**JOB SUMMARY**

The primary responsibility of the role is through a team approach, plan and coordinate the events with clients. Working with the DOS and Sales team to plan events and see them through to completion.

**KEY RESPONSIBILITIES**
- Event Planning & Coordination_
- Be the point of contact for clients once their event is booked, guiding them through every detail.
- Meet with clients to gather event specifics, recording all details into our catering software.
- Create event layouts and timelines in collaboration with clients, ensuring every aspect is covered.
- Coordinate with the kitchen and banquet staff to ensure smooth execution.
- Assist with pick-ups and drop-offs for smaller orders, managing these events from start to finish.
- Client Relations_
- Build strong rapport with clients, delivering top-tier customer service and handling inquiries promptly.
- Provide payment reminders, invoices, and assist with special pricing requests as needed.
- Identify upselling opportunities in collaboration with the Sales Coordinator.
- Teamwork & Communication_
- Participate in weekly meetings with the Sales team, Kitchen, and Banquet managers.
- Attend venue meetings and outside venue tours as required.
- Communicate regularly with your manager to discuss special requests and new ideas.

**WHAT ARE WE LOOKING FOR**
- Strong organizational and time management skills—you can juggle multiple tasks like a pro
- Excellent communication skills, both with clients and co-workers.
- Adaptability to switch between tasks quickly in a fast-paced environment.
- A love for teamwork and working closely with others to achieve common goals.
- Someone who thrives on variety and fun

**WHY YOU'LL LOVE IT HERE**
- 3 weeks of paid vacation to recharge.
- 5 paid sick days.
- Flexible work schedule to accommodate your work-life balance.
- A vibrant, fast-growing company where every day brings something new and exciting.
- A role that offers the chance to make an impact and grow alongside our evolving business.
- **When applying, be sure to include**:_
- A meaningful cover letter
- An up-to-date skills-based resume (we want a clear understanding of your value-add)

**Job Types**: Full-time, Permanent

Pay: From $40,000.00 per year

**Benefits**:

- Dental care
- Discounted or free food
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off

Flexible language requirement:

- English not required

Schedule:

- 8 hour shift

**Experience**:

- Customer service: 1 year (preferred)
- Time management: 1 year (preferred)
- Event Planning: 1 year (preferred)

Work Location: In person

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