Event Coordinator

**Event Coordinator - Full Time Contract**

**About the company**:
Creative Twist Inc. is an award winning event design and experiential agency. We partner with our clients to identify the core purpose and message at the heart of their events and then we bring that message to life through the power of event storytelling. We are passionate about engaging audiences and communicating messages both simple and profound through expert planning, thoughtful design and interactive environments.

**About the role**:
**Responsibilities include**:
Event Planning and Production
- Attend in-person and virtual client meetings as required
- Attend site visits
- Prepare event files for each event
- Take notes at all meetings and update files accordingly
- Take photographs at all site visits and update files accordingly
- Assist with vendor sourcing and negotiations
- Assist with proposal creation including but not limited to; event ideation, creating powerpoint presentations, creating event budgets, sourcing images for visual presentations
- Help to create and revise room layouts for each event.
- Serve as liaison with vendors on event-related matters.
- Assist with managing on-site production of events as necessary including managing vendors and supervising on-site staff
- Assist with virtual & hybrid events as needed
- Prepare forms, schedules, materials, packages, registration lists, etc. as needed
- Some travel may be required.

Event Administration
- Assist with ongoing management of event budgets
- Provide periodic progress reports for each event project.
- Coordinate appointments and scheduling of events on the calendar.
- Act as the point of contact for smaller events as needed.
- Help to document activities prior to and during the events for social media and marketing
- Assist with managing, and maintaining all of Creative Twist’s social media accounts including creating and scheduling posts, and tracking analytics.

**_This position is funded by a Canada Summer Jobs grant so you must be under 30yrs years of age._**

We are looking for someone with 2 - 3 years’ experience planning events (outside of school). We'd also consider someone who has been working on the supplier side of the industry or with a background in theatre design or production. Extra points if you have studied Event Management in a post-secondary program.

**Requirements**:

- You will need an appropriate place to work at home with the ability to be on video calls with clients, and colleagues. Virtual backgrounds are not always possible.
- Laptop or desktop computer (not a tablet or mobile device) and a second monitor
- Reliable high speed internet connection - preferably wired
- Professional/non-distracting work setting for on-camera meetings
- Wired headset with built in microphone
- Reliable transportation and clean driving record

Creative Twist Inc. is on a path for growth and we are looking to start building a team of passionate event storytellers who will grow with us. We strive to employ a diverse team made up of people who possess the talent, energy, and commitment to customer service that will support our trajectory and the goals and objectives of our clients. We welcome and encourage applicants from all backgrounds and experiences.

**Salary: Starts at $18/hr based on 35 hours a week.**
- This is a 3 month contract but there is the opportunity for it to extend to a permanent role if there is a good fit. Compensation will be reviewed if the contract is extended.

**How to apply**:
If this sounds like a good fit for you, please reply with your **resume and cover letter**

No phone calls please.

**Job Types**: Full-time, Fixed term contract
Contract length: 3 months

**Salary**: $18.00 per hour

**Benefits**:

- Casual dress
- Flexible schedule
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday
- Weekend availability

**Education**:

- Secondary School (required)

**Experience**:

- Event Industry: 2 years (preferred)