Office Administrator

7 days ago

Stoney Creek, Canada Zelus Material Handling Full time

Our mission is simple: To enrich the lives of our partners. Zelus is committed to providing our customers with the highest quality products and services available today, and we believe that commitment begins with hiring the best people.

As a member of our Zelus family; you will join a diverse, dynamic group of highly motivated individuals that bring with them a wide array of talents, skills, and backgrounds.

The reception role is full time: Monday - Friday, from 8:00am - 4:30pm

WHAT YOU WILL DO
- Administrative Support: Provide general administrative support to staff and management, including scheduling appointments, managing calendars, and coordinating meetings
- Office Management: Ensure office supplies are well-stocked and manage vendor relationships for office supplies and maintenance services
- Documentation & Filing: Maintain organized filing systems for both physical and digital documents, ensuring easy retrieval of records when needed
- Data Entry & Record Keeping: Update and maintain office records, databases, and contact lists
- Event Coordination: Assist in planning and coordinating social events, meetings, and training sessions
- Communication: Disseminate information to team members and respond to internal inquiries
- Facilities Management: Oversee office cleanliness, coordinate maintenance, and address facilities-related issues as they arise
- Maintain security by following procedures, monitoring logbook, and issuing visitor badges
- Receive and sort daily mail
- Process customer cheques into applicable systems
- Maintain Fleetio and FleetCor records
- Process courier shipments and brokerage for payment
- Reconcile accounts
- Provide support for teams when requested
- Comply with Zelus’ Policies and Procedures, the Occupational Health & Safety Act and participate in training programs as and when required
- Ensure compliance with Occupational Health and Safety legislation (OHSA), promote safe working practices including safe equipment operation, hazard reporting, and awareness of rights
- Other duties as assigned

WHAT YOU WILL NEED
- Minimum of one years' experience in similar role
- Previous experience using phone systems, printers, and copiers
- Must be a strong multi-tasker and excel at coping with conflicting priorities and deadlines
- Strong organizational skills
- Strong interpersonal skills; deals with conflict effectively
- Excellent communication skills, both written and oral
- Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial
- Ability to maintain strict confidentiality

WHAT WE OFFER
- Comprehensive benefits package including a health spending account
- Registered Retirement Savings Plan / DPSP Plan
- Company BBQ's and Social Events
- Family, friendly environment
- Safety Boot Allowance
- and much more....

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