Administrative Clerk

2 weeks ago

North York, Canada Kronis, Rotsztain, Margles, Cappel LLP Full time

Kronis, Rotsztain, Margles, Cappel LLP (KRMC) is a diverse, mid-sized Toronto law firm offering services to businesses and individuals in a broad range of practice areas. Acting for a number of well-known clients including financial institutions, leasing companies, multinational corporations, and owner-operated businesses, KRMC is a collaborative firm which offers a collegial work environment. KRMC is located in the thriving, uptown business district of Toronto, and has convenient, direct access to the Yonge-Sheppard subway station.

We are currently seeking an efficient, friendly, professional and reliable Administrative Clerk to join our Corporate Legal Department in our busy firm.

**Responsibilities Include**:

- Reviewing records to follow up on status, contacting clients to confirm information, and update relevant records accordingly
- Scanning all minute books and saving under relevant drives on the computer
- Reviewing files for lawyers for archiving, scanning relevant documents, checking on file status and updating records for closing of files
- Reviewing archived files for the purpose of digitizing them on computer systems
- Reviewing unpaid accounts and sending monthly reminders
- Arranging for file space required by the legal team
- Retrieving and scanning legal files, as requested
- Supervising users and changes on company system, drafting and filing PPSA registrations for all of Collection Department, teaching new users use of program, etc.
- Liaising with Admin staff on mail, courier, retrieval of files, saving of files, opening files, etc.
- Liaising with Accounting on banking, payment, and invoicing matters
- Drafting and preparing corporate, business law, wills and estate matters and docketing time
- Other related duties or projects as required and assigned.

**Qualifications**:

- Minimum 1 year of experience in an office administrative role;
- Completed degree, diploma or certificate in a related field preferred;
- Working knowledge of the Microsoft Office environment;
- Ability to work well in a fast-paced environment while maintaining an excellent standard of customer service to both internal staff members and external clients;
- Superior communication skills, both verbal and written;
- Strong time management skills, with the ability to prioritize tasks;
- Strong problem-solving abilities, attention to detail and organizational skills;
- Willingness to take on new tasks and assignments when required;
- Experience in a legal or other professional services environment would be an asset.

We thank all applicants, however, only those with the above stated qualifications who are selected for a telephone interview will be contacted. No agencies please.

**Job Types**: Full-time, Permanent

Additional pay:

- Bonus pay

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Paid time off
- Vision care

Schedule:

- 8 hour shift

Ability to commute/relocate:

- North York, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- office administration: 1 year (preferred)

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