Document Control Coordinator

3 days ago

Woodbridge, Canada Dragados Canada Inc. Full time

**Summary**:
Reporting to the Commercial Manager, the Document Control Coordinator is responsible for the processing, issuing, reproduction and filing of engineering and construction documents to ensure accuracy and timeliness

***Responsibilities**:

- Responsible for achieving and maintaining a high level of accuracy in capturing meta-data in the both the project and client Unifier/ Ebuilder/Box systems in accordance with procedures and requirements for metadata for reporting/auditing
- Receive, capture, control and access of all project documents
- Maintain project distribution matrix within Unifier/ Ebuilder/Box
- Ensures achievement of established turnaround specifications from receipt of requests into document control to completion of processing and distribution
- Allocate project document/drawing numbers as required per guidance of Project Management, Project Agreement, and/or Client requirements
- Assist in providing support to new project team members regarding appropriate document control practices and provide training on Unifier/ Ebuilder/Box
- Identify and escalate processing or other system issues to the Commercial Manager in a timely manner
- Identify opportunities for continuous process improvement
- Assist in maintenance of reporting system to track all NCR’s, CAR’s, RFI’s, Change Request and other documentation deemed critical by the project from start to finish
- Assist project teams with creating and developing reports in Unifier/ Ebuilder/Box
- Work with the Commercial Manager, assist with post-construction document archival / retention including as per Project Agreement specifications
- Unifier/ Ebuilder/Box, assist in the preparation of the end of project report
- Unifier/ Ebuilder/Box, assist in creation/communication/implementation, maintenance and auditing of all required contract submittals
- Unifier/ Ebuilder/Box, assist in maintenance of the reporting system to track by originator all RFI’s through the key milestones of their lifecycle

**Requirements**:

- Bachelor’s degree or college diploma is preferred
- Minimum of 3 years of document control experience in a construction project/site environment
- Prior experience using electronic document management Unifier/ Ebuilder/Box) as well as in processing both design and vendor documentation
- Experience working in a site / project team environment with the proven ability to build relationships with immediate and remote team members, clients, etc.
- Proficient with MS Office Applications such as: MS Project; Excel; Word, Outlook, Visio, PowerPoint
- Proficient in electronic file management (e.g. Explorer and WinZip)
- Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam
- Ability to accurately and efficiently setup, create and maintain documentation metadata

Appropriate accommodations will be provided upon request throughout the recruitment and hiring process.

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