Human Resources Officer

**Internal/External Posting Notice**

**Title**: Human Resources Officer

**Department**: Finance & Operations

**Status**: Full-time, non-union

**Location**: Ottawa, ON

**Immediate Supervisor**: Deputy Director, Human Resources

**Salary**: $67,966 - $89,439

Oxfam Canada is an affiliate of the international Oxfam Confederation networked in over 85 countries as part of a global movement for change. Our mission is to build lasting solutions to poverty and injustice with a focus on improving the lives and promoting the rights of women and girls. We work directly with communities, partners and women's rights organizations to challenge the systems that perpetuate inequality and keep people poor. Together we seek to influence those in power to ensure that women trapped in poverty have a say in the critical decisions that affect them, their families and entire communities. That’s why we believe that ending global poverty begins with women’s rights.

Oxfam Canada offers a generous compensation and benefits program, but more than that, we offer the opportunity to be a part of our global movement for change. If you advocate for gender equality, are passionate about women’s rights, and share our values of Equality, Empowerment, Solidarity, Inclusiveness, Accountability, and Courage - we want you on our team

Join Our Team & Discover Rewarding Opportunities

**S**COPE OF POSITION**:
Under the direction of the Deputy Director, Human Resources, the Human Resources Officer is responsible for the overall administration and coordination of key Human Resources (HR) activities. This includes providing guidance and support on HR processes and practices such as employee relations, full-cycle recruitment, compensation and benefits administration, employment equity, performance management, policies and procedures, and ensuring compliance with relevant legislation. The role also includes supporting staff development and training initiatives, promoting employee well-being, managing HR-related projects, and contributing to the creation and implementation of HR procedures and tools. The HR Officer plays a key role in fostering an inclusive, supportive, and engaging workplace culture.

**MAJOR RESPONSIBILITIES**: (This is not an exhaustive list of duties to be performed)

**Employee Relations**
- Promote a positive, inclusive, and respectful workplace culture;
- Act as first point of contact for staff with regard to any HR related inquiries or challenges;
- Provide orientation, training and advice to staff generally in HR policies and procedures; HR Systems;
- Ensure compliance with employment laws and organizational policies in all employee relations matters;

**Recruitment and Induction**

In collaboration with hiring manager or in support of the Deputy Director, HR support staff recruitment and selection by:

- Prepare, review, and ensure consistency of content in job postings and distribute accordingly;
- Develop and implement advertising strategies appropriate to the position;
- Pre-screen applicants and provide a short list to the hiring manager;
- Collaborate with hiring managers to prepare selection tools;
- Participate in interviews, the final selection process, and reference checks;
- Negotiate offers with new hires, ensuring alignment with budget guidelines and internal equity;
- Prepare appointment letters and employment contracts in accordance with management-approved hiring decisions;
- Support hiring managers in determining new hire start dates and ensure all onboarding processes are completed in a timely manner;
- Coordinate with IT for equipment pickup or shipment; prepare induction packages and orientation schedules for new hires;
- Lead and coordinate key aspects of the new hire onboarding and orientation process;
- Act as lead for consultant and contract staff hiring processes, ensuring staff are trained and kept up to date on established procedures and timelines;

**Human Resources Information Systems (HRIS) & Workforce Planning**
- Maintain and analyze employee data within the HRIS (BambooHR, Replicon);
- Identify trends and inefficiencies in time and attendance tracking and recommend improvements;
- Support data-driven decision-making and workforce planning;
- Ensure accuracy and confidentiality in timekeeping and employee records;
- Recommend and implement enhancements to HR systems and tools.

**Compensation, Benefits & Payroll**
- Oversee the administration of employee benefits and liaise with providers;
- Act as primary contact for pension plans and Employee and Family Assistance Program (EFAP);
- Guide payroll processes and verify updates related to HR activity;
- Review payroll registers and support compliance and audit readiness;
- Serve as backup to the Payroll Administrator.

**Training & Professional Development**
- Develop and communicate policies and resources related to training;
- Ensure compliance with legislated and organizational training requirements;
- Identify and promote relevant learni