Accounts Payable/accounts Receivable

Daily Bread Food Bank works towards long-term solutions to end hunger and poverty and runs innovative programs to support individuals living on low incomes and experiencing food insecurity. Daily Bread distributes fresh and shelf-stable food and fresh-cooked meals to 129 member agencies and 207 food programs across Toronto. Daily Bread also publishes the influential Who’s Hungry report - an annual survey measuring trends in food insecurity and poverty in Toronto to educate the public and spark policy change.

**Job Title**: AP/AR Associate

**Department**: Finance

**Reporting** **to** : Manager, Finance and Payroll

**Location**: 191 New Toronto Street, Toronto, ON, M8V 2E7

**Wage Rate**: $30.22-$32.42 per hour, commensurate with experience

**Terms**: 35 hours a week, 8:30 am to 4:30 pm; Full-Time, 6-month Contract, on-site

Daily Bread offers an inclusive and engaging workplace culture, a competitive salary and a comprehensive employer-paid benefits package. The wages and benefits paid to Daily Bread Food Bank’s full-time staff meet the requirements of the Ontario Living Wage Network.

Other considerations for you:

- Active social committee.
- Free on-site parking.
- Free daily lunches when on-site at the 191 New Toronto St office.
- Recognized as one of Greater Toronto’s Top Employers (2024).
- Awarded Canada’s Most Admired Corporate Cultures by Waterstone Human Capital (2023 & 2024).
- Recognized as a 5-star-rated charity by Charity Intelligence Canada (2023).
- Creative, kind, fun, and passionate team culture.

**GENERAL RESPONSIBILITIES**

The AP/AR Associate performs all administrative functions within the accounts receivable and purchasing/accounts payable cycle. The AP clerk must have a good understanding of Daily Bread’s AP controls and be able to operationalize those controls and explain them to other staff members

**SPECIFIC RESPONSIBILITIES**

**Accounts Receivable**
- Cashing cheques through the system daily.
- Preparing weekly direct payment batches.
- Counting cash donations and deposit to the bank.
- Coordinating with the fundraising team to address discrepancies in payment documentation.
- Reconciling incoming payments on a daily basis with bank statement.
- Preparing weekly/monthly invoices for member agencies.
- Collecting invoices outstanding from member agencies.
- Updating customer ledger when new customers are added, or when customer information changes.
- Processing credit card information provided by donors.
- Maintaining donor record in bank account.

**Accounts Payable Duties**
- Entering invoices and credit memos into the system.
- Matched invoices with receiving documents and purchase orders.
- Following up with approvers to ensure timely approval of documents.
- Following up with vendors to address discrepancies on invoices or credit memos.

**Other**
- Supporting other department staff with their use of the BC system.
- The AP/AR clerk should be cross-trained and have a working knowledge of the full scope of AP procedures (payment, updating vendor information, etc.) and will fill in for that role during colleague’s vacations and absences.
- Other duties as may be assigned from time to time.

**Health and Safety**
- Promotes a safe and healthy workplace ensuring adherence to legislation and policy.
- Corrects substandard acts or conditions.
- Commends employee and supervisor health and safety performance.
- Meets the requirements of s. 25, 26, and 27 of the Occupational Health & Safety Act.

**INTERNAL/EXTERNAL RELATIONSHIPS**

Internally, the AP Clerk interacts with staff of all departments to gather information on vendors and invoices.

**EDUCATION/EXPERIENCE (or equivalent)**
- Related 2 or 4 year degree with a minimum of 2 years of experience in a similar role.4-year
- Experience in the not-for-profit sector is a definite asset.

**KEY COMPETENCIES**
- Proficiency in the use of computer programs for accounting (MS Dynamics 365 Business Central), Microsoft Office (Word, Excel, Access, Outlook)
- Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.
- Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
- Positively influence others to achieve results that are in the best interest of the organization.

**WORKING CONDITIONS**

The incumbent works in an office/warehouse environment at 191 New Toronto Street but is also required to work additional hours during month-end closing.

This role is for the existing vacancy.

**How to Apply**
- Applicants must be legally eligible to work in Canada._

**Job Types**: Full-time, Fixed term contract
Contract length: 6 months

Pay: $30.22-$32.42 per hour

**Benefits**:

- Casual dress
- Discounted or free food
- On-site parking

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Work Location: In person

Application deadline: 2025-04-25
Expected start date: 2025-05-19