Office Assistant

5 days ago


Richmond Hill, Canada Delbrook Group Inc. Full time

**Job Overview** We are seeking a detail-oriented and organized Office Administrator to join our team. The Office Coordinator is a full-time position responsible for ensuring a welcoming and efficient experience for all visitors and callers. Reporting to the Project Team and CEO, this role requires a detail-oriented, proactive team player with strong administrative skills, a solid understanding of office management, and familiarity with accounting principles. **Responsibilities** - Manage daily office operations, including clerical tasks such as filing, data entry, and document management. - Answer phone calls promptly and professionally, addressing inquiries or directing them to the appropriate personnel. - Coordinate office supplies and inventory management to ensure that the office is well-stocked. - Assist with scheduling appointments and managing calendars for staff members. - Collaborate with team members to improve office procedures and enhance overall efficiency. - Executive Assistance: Provide administrative support to Principals, manage calendars, schedule meetings, and arrange travel. - Health & Safety: Maintain compliance with policies and update manuals. - Human Resources: Assist with personnel files, benefits, onboarding, and technology setup. - Technology: Liaise with IT to resolve office tech issues. - Insurance: Manage policy files, report incidents, and process claims. - Fleet Vehicles: Track registrations, insurance, and licenses; assist with procurement. **Experience** - Previous experience as an Office Administrator or in a similar clerical role is preferred. - Familiarity with Construction Management and Residential Development operations is a plus. - Proficient in using phone systems and computer software for administrative tasks. - Strong organizational skills with attention to detail to maintain accurate records and files. - Excellent communication skills, both verbal and written, with a focus on professional phone etiquette. - Ability to work independently as well as part of a team in a fast-paced environment. Strong organizational, prioritization, and time management skills. - Exceptional customer service skills for both internal and external clients. - Excellent verbal and written communication abilities. - High professionalism, reliability, discretion, and dependability. - A proactive, "can-do" attitude. - A valid driver’s license and willingness to travel occasionally. - The ability to multitask and thrive in a fast-paced environment. Pay: $16.55-$25.80 per hour Expected hours: 40 per week Flexible language requirement: - French not required Schedule: - Monday to Friday - Weekends as needed **Education**: - Secondary School (preferred) **Experience**: - Front desk: 1 year (preferred) - Administrative experience: 1 year (preferred) **Language**: - French (preferred) Work Location: In person Expected start date: 2025-03-03



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