Procurement Coordinator

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This position is the primary point of contact for all SE staff with questions or queries related to professional attire and employee discount programs except RBC insurance. Regular interaction with key account managers is required to insure vender/partner relationships are maintained.

Keeping current with changes and growth within SE is necessary to provide SE with the products and services required to meet contract demands.

**POSITION RESPONSIBILITIES**:

- Manage all national supplier accounts as they relate to procurement including but not limited to coordinating purchasing activities including researching, identifying and evaluating vendors for pricing and quality, developing and enhancing existing standards or create new standards
- Train users on web access supplier sites and also maintain SE user information on web access supplier sites
- Conduct analysis of supplier activity
- Develop and maintain constructive and cooperative working relationships with supplier contacts
- Prepare and maintain Project Management documentation for projects relating to procurement as required
- Manage SE Professional attire program for front line staff. Facilitate upgrades and new additions to the program (ie add payroll deduction as a payment option)
- Manage SE employee discount programs, sourcing administering user training and analysis.
- Prepare RFI documents as required. Participate in RPF process for new venders or existing services/supplies that are scheduled to be reviewed.
- **Account Management**
- Analyze, identify and communicate purchasing information
- Work with existing suppliers to add new services or enhancements to current program
- Maintain and update account and user information
- Review supplier invoices and resolve discrepancies
- Respond to customer and supplier inquiries about order status, changes, inventory
- Contact suppliers in order to schedule or expedite deliveries, resolve shortages, missed or late deliveries and other problems
- Review requisition orders in order to verify accuracy, terminology and specifications
- Prepare, maintain and review purchasing files, reports and price lists Monitor supplier performance recommending modifications when necessary
- **Manage SE Programs**
- Insure all program information on MySE is kept current.
- Respond to program inquiries from SE staff, distribute links, FAQ’s and liaise with suppliers as required.
- Add new programs as requested.
- Prepare and distribute program information, how to’s FAQ’s ect. Monitor programs and services to ensure they meet requirements
- **Project Administration**
- Gather information required to document process
- Collaborate with vender/partner and internal stakeholders
- Implement project plan
- Monitor and communicate key milestones
- Document and address anything in issue log
- Evaluate and close project
- **Ongoing Evaluation of Vendor/Partner Contracts**
- Price checks with competitors from time to time
- Meet with competitors from time to time to keep current with marketplace.
- Assist with RFP for existing services and supplies periodically (3-5 years)
- **Other**
- Continuously maintains learning and professional development through seminars, workshops, training sessions and/or courses
- Provides weekly support for Reception, includes phone, mail & courier distribution, maintain supplies for head office (office, coffee, mail & copiers).
- Back-up for Facilities Planner
- Request certificates of insurance as required
- Gatekeeper for online client forms system
- Receive and respond to new product requests with appropriate supplier

**QUALIFICATIONS**:

- Post-secondary education (i.e. Business, Procurement or Purchasing)
- 3 to 5 years relatedexperience in a fast paced environment
- Previous experience working within a purchasing environment is an asset
- Demonstrated leadership skills to lead and coordinate projects to meet project goals and targets
- Intermediate knowledge of Microsoft Excel, Word, Powerpoint, Outlook
- Professionalism and excellent communication and interpersonal skills working with a variety of stakeholders
- High quality standards and attention to detail

**ABOUT US**:
At SE, we love what we do. Every day, we bring hope and happiness to clients, homes, and communities across Canada. We treat each person with dignity and love, like our own family; we build empathy; and we do the right thing. We are always inspired to make a difference. As a not-for-profit social enterprise, we share knowledge, provide the best care, and help each client to realize their most meaningful goals for health and wellbeing. We are an inclusive workplace offering competitive salary, group benefits, RRSP pension, and work life balance. We’re a great place to work, and we hope you’ll join our team.

In the interest of the health and safety of our patients/clients, employees, and greater good of public health, SE Health requires those that wish to work for this organization to be fully vaccinated aga