Assistant Manager, Payroll and Benefits

**About GWL Realty Advisors**:
GWLRA is a leader in both the commercial and multi-residential real estate industries. Driven by our values of Integrity, Ambition, Creativity, and Empathy, our vision is to be a sustainable company known for exceptional real estate management, trusted advice, and outstanding service by consistently fulfilling our mission to deliver strong, long-term results for our clients.

We’re looking for a Payroll and Benefits Assistant Manager to encompass the integrity of day-to-day payroll data entry for employees. Major recurring responsibilities include adhering to strict deadlines, attention to detail and accuracy, and knowledge of the Employment Standards Regulations and Legislation in multiple provinces.

**RESPONSIBILITIES**:
**Payroll Data Management**:
The payroll data management component consists of ensuring that all incoming information and changes from Corporate Resources, leaders, and employees is accurate. The incoming data entry is completed by payroll processor and then is reviewed for accuracy. Ensuring compliance for audit controls, and compliance with over 180 Provincial legislation and Employment Standards. These activities are applied to the Residential property management employees and the Commercial property management employees of the GWL Realty Advisors.
- Review error reports prior to and after processors complete data entry
- Follow up with processors and provide direction on errors
- Review all incoming changes for accuracy and completeness
- Follow up with Corporate Resources and Direct leaders if required
- Communicate and track all upcoming changes by pay period facilitate meetings to ensure all changes have been received
- Daily problem solving
- Daily communication with corporate resources, leaders from various locations across Canada, payroll manager, and pay processors. Report all major issues to payroll manager and assist with resolution.
- Daily communication with employees concerning follow-up requests, issue resolution, and information requests - delegate as required.
- External communications and processing monthly invoices with: Provincial medical plan - BC, Canada Revenue Agency, Ceridian (CDN & US), Provincial governments: re: health tax Ontario (EHT), and Revenue Quebec, Workers Compensation Boards of Alberta, Ontario, Quebec, BC, Nova Scotia, and Manitoba.
- Assist with year-end processes including - review YTD information for accuracy, compliance, and balance all statutory deductions to tax forms. Review and report errors to payroll manager, assist with necessary corrections. Balancing, reconciling and updating of reports.
- Assist with training of new staff
- Payroll back up as required

**Pension / TFSA / RRSP Plans**:

- Track incoming changes to employee demographic or contribution changes
- Follow up on missing forms and information
- Track contribution start dates and provide payroll processors with contribution deduction amounts based on plan type and eligibility
- Provide updates to Retirement services based on employee changes, additions and terminations along with voluntary and mandatory elections for Pension, RRSP and TFSA accounts
- Bi-Weekly; Run TFSA, RRSP, and Pension contribution reports for the Vertica and GWLRA plans to summarize payroll deductions by employee for Group Retirement Services
- Balance contributions to payroll deductions, prepare and remit payment and submit contribution information to retirement services through GRS Access
- Track forfeitures, deposit refunds, and prepare Pension Adjustment Reversal forms for employees and CRA within the guidelines for remittance.

**Benefits**:
Manage all daily maintenance to new benefit enrollments and changes to employee status, eligibility, dependents, coverage and ensure accuracy between the payroll deductions within the payroll systems and online benefit enrollment through GroupNet are consistent. Review and compare to monthly billings which are charged back to property owners (clients of GWLRA) through the allocation process. Understand the Benefit policies and enrollment qualifications for enrollment.
- Monthly audit for accuracy of premium deductions between GroupNet and Payroll
- Ensure accuracy of all incoming forms and request follow-ups if required
- Audit changes in employee status and transitions to different pay type affecting benefit eligibility, make entries in GroupNet and provide direction to processor for payroll changes.
- Monitor and administer direction to payroll processor for taxable benefits during employee leaves (and benefits continued).
- Monitor return to work dates, and provide direction to processors for data entry
- Initiate taxable benefit tracking and entry during leave
- Track incoming payments for employee premiums and cross reference to billings, deposit cheques for premium payment as they become due
- Administer transitions to Long Term Disability:

- Provide direction to payroll processor for vacation payout and payout communicate