Payroll & Benefits Administrator

**PAYROLL & BENEFITS ADMINISTRATOR**

**General**

Reporting to the Financial Controller, the Payroll & Benefits Administrator ensures the accurate and timely preparation, calculation, and completion of payroll for all staff members using a computerized payroll system. The Payroll and Benefits Administrator deals with the interpretation and administration of an employee benefits program, communicates with employees and benefits plan administrators, and is responsible for preparing related reports, remittances, and records. Under the guidance of the Financial Controller, the incumbent works to resolve any benefit-related issues that may arise.

It is required that the incumbent has strong organizational skills and stays up-to-date with relevant laws, and regulations. The incumbent must demonstrate good interpersonal skills, be able to maintain meticulous records and collaborate with Human Resources Division and external service providers.

**2.** **KEY ACCOUNTABILITIES & TYPICAL DUTIES**:
**Priority 1: Payroll Support**

To collect, verify and process payroll information, determine pay and benefit entitlements for employees, maintain accurate payroll records, and provide payroll information to ensure accurate and timely payments to employees; all deductions; and remittances to third parties, including CRA, benefits providers, WCB, union, etc.

i. Enter and maintain accurate employee and employer payroll information including wage or salary adjustments

ii. Process bi-weekly payroll of full-time and part-time employees:

- Verify the accuracy of calculations such as overtime, premiums, and deductions
- Calculate, code and process the information on hires, transfers, leaves, and terminations
- Ensure payroll information, including time off requests and time entries, are recorded and approved promptly and accurately.
- Preparing various payroll-related remittances, including WCB, pension, RRSP, union dues, etc.

iv. Review and complete various payroll forms (e.g. Record of Employment)

v. Provide guidance and training to employees on the use of Time Management, Absence Management and any other software system connected to the payroll system as well as address employee queries.

vi. Completion of year-end reporting, T4/T4A processing and distribution, and long-service pay.

vii. Prepare and enter monthly payroll journal entries.

viii. Advise supervisors in August and December concerning their direct reports’ outstanding vacation balances (Over 30 vacation days’ threshold and overtime/compensatory time not used

ix. Recommend and implement payroll system improvements

**Priority 2: Pension and Group Benefits Plan Administration Support**

To facilitate benefits enrollment and administrative processes in a timely and accurate manner.

i. Enroll new employees

ii. Provide support in completing benefits/pension forms as required and input all necessary information for payroll

iii. Ensure deductions are accurate and reconcile major health and dental, AD&D, accounts, etc.

iv. Liaise with our Third-Party Administrator (Johnston Group) on issues that have payroll implications

v. Ensure payroll (Payworks Software) changes are made appropriately

vi. Verifying Payworks Premium Files with respect to Benefits

vii. Provide administrative support concerning pension administration

**Priority 3: Grant Application Support**

aware of potential funding sources, which would also include final reporting.

Other Duties as Reasonably Assigned

**MINIMUM REQUIRED QUALIFICATIONS**:
**1. Skills, Abilities and Knowledge**

i. Thorough and current knowledge in areas of responsibility, including the principles of payroll and human resources.

ii. Demonstrated administrative and organizational skills.

iii. Ability and determination to meet deadlines and objectives.

iv. Ability to work well under pressure with a high degree of composure and accuracy and attention to detail.

v. Strong computer and database/payroll software skills.

vi. Excellent written and verbal communication and presentation skills.

**2. Education, Training and Experience**

i. Payroll Compliance Professional certification or willingness to complete within 18 months of starting, and

ii. A minimum of three years' payroll experience using a computerized system to produce payroll, or

iii. An equivalent combination of education and experience.

**Job Types**: Full-time, Fixed term contract
Contract length: 24 months

**Salary**: $47,103.09-$56,243.53 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- Do you have PCP Certification or pursuing it?

**Experience**:

- Payroll: 3 years (required)

Work Location: In person