Executive Assistant to Dermatologist

2 weeks ago

Edmonton, Canada Lucere Dermatology & Laser Clinic Full time

EXECUTIVE ASSISTANT

LUCERE DERMATOLOGY & LASER CLINIC

JOB TYPE: Full Time

OVERVIEW:
We are seeking a dedicated and organized Executive Assistant to support the leading dermatologist of Canada. In this role, you will be responsible for managing the executive's schedule, handling correspondence, preparing presentations, providing support as needed, and taking minutes during meetings. Additionally, you will take on essential human resource functions, ensuring smooth employee onboarding and orientation, maintaining accurate employee records, and coordinating with the head office for payroll processing on a bi-weekly basis.

JOB DESCRIPTION:
1. Schedule Management: Efficiently manage the executive's calendar, appointments, and travel arrangements to ensure optimal use of time.

3. Presentations: Assist in preparing and formatting presentations, reports, and documents for meetings and conferences.

4. Meeting Support: Attend meetings and take accurate minutes, summarizing key discussions and action items to distribute among participants.

5. Human Resource Functions:

- Facilitate employee onboarding and orientation processes.
- Maintain and update employee files, ensuring accuracy and compliance with regulations.
- Verify employee hours worked and collaborate with payroll department for accurate payroll calculation.
- Coordinate with the head office to submit payroll information bi-weekly.

6. Accounting Support: Assist in basic accounting tasks such as data entry and filing to ensure financial records are organized and up-to-date.

7. Office Administration: Provide general administrative support to the leadership team, assisting with various tasks as needed to ensure the smooth operation of the office.

**REQUIREMENTS**:

- Proven experience as an executive assistant or in a similar administrative role.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Excellent communication skills, both written and verbal.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Knowledge of basic human resource and payroll processes.
- Attention to detail and high level of accuracy in work.
- Ability to maintain confidentiality and handle sensitive information with discretion.

QUALIFICATIONS:

- Bachelor's degree in Business Administration, Human Resources, or related field.
- Experience in healthcare or medical office settings.
- Familiarity with HR software and accounting software is a plus.

HOW TO APPLY:
We appreciate all applicants for their interest in this position, but only those selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

**Salary**: $45,000.00-$50,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site parking
- Store discount
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Edmonton, AB T6X 0N9: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Work Location: In person

  • Executive Assistant

    6 days ago

    Edmonton, Canada Eminent College Full time

    **Executive Assistant - Eminent College, Edmonton, AB, CAN** Eminent College is looking for an experienced Executive Assistant to join our team in Edmonton, AB, CAN. The Executive Assistant will provide administrative support to the executive team and ensure smooth operations of the office. **Responsibilities**: - Manage the executive team's calendars,...

  • Executive Sous Chef

    1 week ago

    Edmonton, Canada Blue Shock Executive Search Full time

    About Blue Shock: Blue Shock Executive Search, established in 2003, excels in recruiting top-tier candidates across the restaurant, hospitality, and food service-related sectors. As industry leaders, we forge connections between exceptional talent and leading employers across North America. Our deep industry expertise and personalized approach ensure that...

  • Executive Sous Chef

    2 weeks ago

    Edmonton, Canada Blue Shock Executive Search Full time

    About Blue Shock: Blue Shock Executive Search, established in 2003, excels in recruiting top-tier candidates across the restaurant, hospitality, and food service-related sectors. As industry leaders, we forge connections between exceptional talent and leading employers across North America. Our deep industry expertise and personalized approach ensure that...

  • Executive Sous Chef

    2 weeks ago

    edmonton, Canada Blue Shock Executive Search Full time

    About Blue Shock: Blue Shock Executive Search, established in 2003, excels in recruiting top-tier candidates across the restaurant, hospitality, and food service-related sectors. As industry leaders, we forge connections between exceptional talent and leading employers across North America. Our deep industry expertise and personalized approach ensure that...

  • Executive Assistant

    2 weeks ago

    Edmonton, Canada Credit Union Deposit Guarantee Corporation Full time

    **Executive Assistant** The Credit Union Deposit Guarantee Corporation is a not-for-profit public agency of the Government of Alberta that guarantees deposits and provides risk-based regulatory oversight to enable a safe and sound credit union system in Alberta. Our primary roles include: - Providing a 100% guarantee of deposits held with Alberta credit...

  • Executive Assistant

    1 week ago

    Edmonton, Canada Government of Alberta Full time

    **Job Information** Job Requisition ID: 63037 Ministry: Technology and Innovation Location: Edmonton Full or Part-Time: Full Time Hours of Work: 36.25 hours per week Permanent/Temporary: Temporary Scope: Open Competition Closing Date: October 15, 2024 Classification: Administrative Support 5 **Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936 -...

  • Executive Assistant

    2 weeks ago

    Edmonton, Canada Pure Life Health Management Full time

    Job Title: Executive Assistant to CEO and COO (Remote) Company: Pure Life Health Management (PLHM Services) Psychological Injury (TPI). We are on a mission to establish our first virtual clinic, designed to provide effective, solution-focused care to those who have served our communities. We are seeking a talented, experienced Executive Assistant to...

  • Executive Assistant

    20 hours ago

    Edmonton, Canada Everyday People Financial Corp. Full time

    Everyday People Financial Corp. (or “EP”) is a new and growing financial technology (FinTech) consumer finance company. At EP, our people come first. We offer a fun, supportive work environment and encourage authenticity at work. Our team is fun, flexible, self-motivated, and prides themselves on achieving best-in-class service. Reporting to the CEO,...

  • Executive Assistant

    1 week ago

    Edmonton, Canada GeoVerra Full time

    What the position entails: The Executive Assistant reports directly to the CEO, with the primary focus on providing high-level, comprehensive support to the CEO and Executive Team. This role is critical in facilitating strategic coordination across daily operations and long-term initiatives. The position requires exceptional commitment to confidentiality,...

  • Executive Assistant

    5 days ago

    Edmonton, Canada GeoVerra Full time

    What the position entails: The Executive Assistant reports directly to the CEO, with the primary focus on providing high-level, comprehensive support to the CEO and Executive Team. This role is critical in facilitating strategic coordination across daily operations and long-term initiatives. The position requires exceptional commitment to confidentiality,...