Administrative Analyst, Internal Audit

**ABOUT US**:
We’re one of Canada’s largest pension investment managers, with CAD$230.5 billion of net assets. We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force. Headquartered in Ottawa, PSP Investments has its principal business office in Montréal and offices in New York, London and Hong Kong.

Capturing and leading complex global investments requires us to work as one to seize valuable opportunities, in close collaboration with some of the world’s top companies. At PSP, you’ll join a team of motivated and engaged professionals, dedicated to propelling our organization further than ever before.

**EXPERIENCE THE EDGE**:
At PSP, we encourage our employees to grow, forge powerful relationships, contribute and fuel inspired investment launchpads. We create an environment that fosters collaboration and allows us to think beyond, in an interconnected way. We advocate for our employees to speak-up, learn, experiment, share, and be part of an inclusive work environment where diversity is embraced. ( click here )

Do you have what it takes to **spot the edge **?

We’re seeking an **Administrative Analyst, Internal Audit, **to partner with key stakeholders and peers to support and engage with our powerful networks of people, opportunities, and investments. At PSP, we embrace people that are eager to learn, ideate, and innovate: people who strive for excellence, challenge the status quo and seek alternative perspectives.

**ABOUT YOUR ROLE**:
As an **Administrative Analyst, Internal Audit **, **you’ll:

- Provide administrative support to the Managing Director and her direct reports including the planning of meetings, appointments and conferences, electronic filing, travel scheduling and expense report preparation.
- Participate in relevant internal meetings, develop and distribute minutes, keep focus on agenda and relay action items to the appropriate persons within Internal Audit or organization.
- Create, proofread and edit complex documents, presentations, reports and statistics on internal audit department related information.
- Design reports and queries for KPI management, analyze KPI data and follow up on actionable items associated to KPIs.
- Assist in preparing documents for the Audit Committee (AC), including enhancing analytics, tables and visuals, ensuring data accuracy, and completeness
- Monitor and manage budgeting and contracting and invoicing processes.
- Liaise with internal business partners in the organization to collect appropriate data and documentation from various sources on a regular basis.
- Assist in identifying relevant training and conferences for the IA Group.
- Provide training to department employees on key operational processes and technology systems and tools
- Book and manage travel arrangements for team in accordance with internal policies, respecting itineraries or other duties related to supporting professionals who travel.
- Project coordination for large team events and meetings, and participation in special projects with other departments **.**

**WHAT WE’RE LOOKING FOR**:

- Excellent client service approach and high degree of flexibility to respond in a timely and positive manner to unexpected requests
- Ability to identify, analyze and solve technical and administrative problems by analyzing risks and creating alternative solutions.
- Effective communicator when interacting with various stakeholders, verbally and in writing, in both languages, with mastery of written English.
- Aptitude for processing detailed information with great accuracy and attention to detail by using different approaches and tools for checking outputs
- Ability to handle sensitive and confidential information with the highest level of professionalism, discretion and good judgement
- Demonstrates sound business acumen, comprehension of department’s KPIs and understanding of group objectives and timeframes
- Capable of navigating in a fast-paced environment by displaying a high level of proactiveness, agility and accountability in meeting deadlines
- Excellent ability to prioritize and multitask a wide range of concurrent responsibilities and tasks to support management and the department
- Aptitude for working in collaborative team environments with a focus on proactive communication, relationship building skills and resiliency.
- Excellent capacity and high interest to learn and quickly adapt to new technologies and tools and become department “expert” in specific systems

**WHAT YOU’LL NEED**:

- Diploma of college studies (DEC) or a certificate in a relevant field, Bachelor’s degree an asset
- Approximately five (5) to ten (10) years of experience in a similar role, preferably in a financial or dynamic professional environment
- Working experience within an Internal Audits group, an asset
- Advanced proficiency of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Calendar