Assistant, Executive

**Come Build Your Career at Aecon**

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

- **Safety First.** Our number one core value. If we can’t do it safely, we don’t do it at all.
- **Integrity.** We lead by example, with humility and courage.
- **Accountability.** We’re passionate about delivering on our commitments.
- **Inclusion. **We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us

At Aecon we:

- Ensure you and your family receive the services needed to **support your mental, emotional, and physical well-being**:

- Believe in helping you build your career through our **Aecon University and Leadership Programs**:

- Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our **Aecon Women in Trades and Aecon Diversity in Trades programs**, and our **Employee Resource Groups (ERGs) **to ensure we are building inclusion into every aspect of our culture at Aecon.
- Are a **leader in sustainable construction**. With a strong commitment to operating responsibility by **minimizing our impact** on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement - driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

**What is the Opportunity?**

The Project Administrator will report to the Project Director and is responsible for performing a variety of complex administrative facilities and information services related tasks as well as general administrative support. This role requires a thorough knowledge of company and project policy and procedures. This position requires the ability to work independently and as part of a team exercising judgement and initiative and may be required to provide support for several departments.

**What You'll Do Here**:

- Performs administrative duties for job sites ensuring all project documentation is maintained in accordance with Aecon and project standards.
- Supports the ordering and assignment of IT equipment, including laptops phones and printers.
- Learns, interprets and applies organizational policies, rules and regulations
- Establishes and dismantles site offices as required
- Maintain appointment schedules, calendars, and arrange meetings
- Prepare courier and fax material
- Make travel arrangements
- Schedule appointments for various events including organizing meetings, conferences, dinners, etc.
- Suggest and implement improved work methods and systems relating to administrative tasks
- Order office supplies and promotional items for Project
- Maintain resource and vacation schedule
- Prepare and edit PowerPoint presentations and organizational charts
- Support to maintain project costs within budget.
- Liaison with Customers suppliers and Alliance partners as well as with Project Managers, project execution, and estimating personnel
- Assist other staff in office duties as required as well as

**What You Bring to the Table**:

- 3-5 years minimum experience, experience working in a project or construction environment an asset
- Must be able to deal with sensitive issues in a confidential manner.
- Strong communication skills, dealing tactfully with employees, visitors and customers
- Problem solving, planning and organizational skills, ability to prioritize tasks, work to timelines