Office Assistant

1 week ago

North Bay, Canada Bay Builders Full time

Salary Based upon qualifications and experience

**About us**:
Bay Builders is a vibrant and reputable construction company specializing in high-quality craftsmanship. We focus on new residential design-build homes and major renovations. Our team is enthusiastic, cooperative, and built on respect and trust. We are dedicated to delivering excellence in every project, from new home construction to major renovations.

With a strong emphasis on organization and attention to detail, we ensure that every step of the process; from building the vision, showcasing 3D models, selecting design details, construction, to adding the finishing touches, is handled with care and professionalism. Our passion lies in creating exceptional homes while fostering a collaborative and dynamic work environment. Our passion lies in creating exceptional homes while fostering a collaborative and dynamic work environment.

**Position Overview**:
**Responsibilities**

**Administrative Support**
- Assist the Design Lead with document preparation, organizing client selections, filing, and other assigned tasks.
- Support the Financial Lead with clerical tasks such as filing, receipt reconciliation, general organizing, and other assigned duties.
- Operate printers/scanners to create, copy, and digitize documents as needed.
- Prepare reports, presentations, and other materials as directed.
- Support project coordination by communicating with team members and others when necessary.

**Office Management**
- Maintain a clean, organized, and professional office environment.
- Monitor inventory levels of office supplies and reorder as needed.
- Coordinate equipment maintenance and service needs.
- Organize and maintain files and records for easy access and retrieval.

**Team Collaboration**
- Work closely with office team members to execute tasks efficiently and accurately.
- Communicate effectively with co-workers and clients.
- Accept feedback constructively and implement improvements.
- Collaborate positively in a team-oriented construction environment.
- Maintain a professional and courteous attitude at all times.
- Respect and follow directions provided by supervisors.

**Qualifications**
- Experience in office administration or a similar role, preferably in the construction industry.
- Proficiency with technology and systems for tasks such as data entry, document formatting, and communication.
- Strong knowledge of office software, including Microsoft Office Suite and Adobe Express.
- Excellent written and verbal communication skills.
- Basic understanding of financial and sales processes is a plus.
- Familiarity with project management or construction management software is an advantage (we use CoConstruct).
- Alignment with our company values: teamwork, organization, and attention to detail.

**Other reasons to join our team**
- Positive and Collaborative Team Environment.
- Culture of Learning, Development, Autonomy and Decision Making.
- Year Round Work.

**How to apply**

We are looking forward to hearing from you

Pay: $20.00-$28.00 per hour

**Benefits**:

- Paid time off

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

  • Office Assistant

    24 hours ago

    North Bay, Canada Evergreen Landscaping Full time

    Assistant to Office Manager **Reports to**: Office Manager and Owner **Purpose**: **Responsibilities**: - Provide administrative support to the office manager - Schedule appointments and maintain calendars - Assist with filing, scanning, and organizing documents - Perform data entry tasks and update databases - Assist with estimates, billing and invoicing...

  • Office Assistant

    1 week ago

    North Bay, Canada Bay Builders Full time

    Salary Based upon qualifications and experience **About us**: Bay Builders is a vibrant and reputable construction company specializing in high-quality craftsmanship. Our focus is on new residential design-build homes and major renovations. Our team is enthusiastic, cooperative, and built on respect and trust. We are dedicated to delivering excellence in...

  • Office/store Assistant

    7 days ago

    North Bay, Canada Evergreen Landscaping & Home Hardware Full time

    Assistant to Office Manager **Reports to**: Office Manager and Owner **Purpose**: **Responsibilities**: - Provide administrative support to the office manager - Schedule appointments and maintain calendars - Assist with filing, scanning, and organizing documents - Perform data entry tasks and update databases - Assist with billing and invoicing...

  • Office Admin Assistant

    7 days ago

    North Bay, Canada AG Power Inc Full time

    **Job Overview** **Duties** - Schedule service calls and track job progress - Prepare and send invoices, quotes, and purchase orders - Keep files and records organized (digital and paper) - Help manage our **website and Facebook page** (posting updates, photos, etc.) - Assist with timesheets, permit tracking, and basic bookkeeping - Support our field staff...

  • Medical Office Assistant

    5 days ago

    North Vancouver, Canada medical office deep cove Full time

    MOA needed for 2 doctor practice. To help current MOA who wishes to reduce her hours. Provide Holiday coverage.Must have MOA experience, preferably OSCAR, Confidence with IT helpful.Paid holiday.Small friendly office. **Job Type**: Part-time Part-time hours: 24-32 per week **Salary**: $24.00-$30.00 per hour **Benefits**: - Paid time off Flexible...

  • Administrative Assistant

    2 weeks ago

    North York, Canada Integrated Office Management Full time

    First Step, a group of healthcare-related businesses operating throughout the GTA and Southern Ontario, is seeking an experienced Administrative Assistant for our Head Office in North York. In the role you will provide administrative support to our External Operations, Head Office Management Team, some Bookkeeping and Support to our Quality Assurance....

  • Office Assistant

    5 days ago

    North Bay, Canada SANGSTER LAW Full time

    Ability to work independently and as part of a team - Strong communication skills, written and verbal - Demonstrate the commitment to maintain confidentiality - Ability to sit for extended periods of time and ability to walk relatively long distances - Lift and carry items of 20 pounds or more **JOB DESCRIPTION** - Answer telephones, transfer calls and/or...

  • Entry-level Medical Billing Agent

    7 days ago

    North Bay, Canada Office for Doctors Full time

    Office for Doctors Position: Entry Level Medical Billing Agent Type: Full Time Permanent Location: North Bay, ON At Office for Doctors, we have been dedicated to providing exceptional medical billing services for over 25 years. We are a team of medical billing specialists and consulting agency serving physicians across Ontario. Our comprehensive...

  • Office Assistant

    2 weeks ago

    North Bay, Canada Canadore College Full time

    **Job Title**: Office Assistant **Department**: Canadore Employment Solutions (CES) **Location**: College Drive Campus - North Bay, ON **Status**: Temporary Full-Time - Initiatives/Opportunities **Hours Per Week**: 37.50 hours **Pay Range**: Payband D - $27.82/hour **Application Deadline**: Wednesday, December 24, 2025 - 12:00 p.m. Canadore Employment...

  • Dental Clinic Office Assistant/receptionist

    1 week ago

    North Bay, Canada North Care Dental Full time

    We are looking for an organized, enthusiastic individual, who has great attention to detail and works well in a team environment, to join our dedicated staff of professionals that provide compassionate and expert dental care to our patients. Responsibilities would include, cleaning and sterilization of dental instruments, documenting sterilization records....