Administrative Assistant

Helping kids, families and communities thrive since 1932.

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**Administrative Assistant (Summer Student)**

**Canada Summer Jobs Program**

**Temporary Full Time**

**HOURS OF WORK**: full time (35 hours/week)

**START DATE/TERM**:8 weeks between May - August (as soon as possible and to end no later than August 31, 2025 flexibility to start and end dates)

**OPENINGS**: 1 position to support the Community Programs Department

**REPORTS TO**:Directors, Community Programs and Communication

**CANADA SUMMER JOBS PROGRAM**:
Canada Summer Jobs is an initiative of the Youth Employment and Skills Strategy, which aims to provide flexible and holistic services to support all young Canadians develop the skills and gain paid work experience to successfully transition in the labour market.

The Canada Summer Jobs program objectives align with the redesigned Youth Employment and Skills Strategy and are as follows:

- Provide quality work experiences for youth between the ages of 15 to 30
- Respond to national and local priorities to improve access to the labour market for youth who face unique barriers
- Provide opportunities for youth to develop and improve their skills

***:
The Administrative Assistant will support Macaulay’s Community Programs and Communications teams.

**RESPONSIBILITIES**
- Data entry in Salesforce and/or Excel as required.
- Maintain communication and organization lists in excel.
- Create and maintain tracking sheets to track various tasks, exceptions, missing information, etc.
- Provide administrative support to programs with word processing,**spread sheets, marketing materials, flyers, agency forms, and maintaining master copies of documents processed.
- General scanning, uploading, filing, archiving and document retrieval
- Schedule meetings and/or appointments.
- Communications tasks as required, including: special events support, graphic design, website updates and social media support.
- Participate in trainings and meetings as required.
- Other tasks as assigned.

**QUALIFICATIONS**:

- Currently enrolled in a business, data analytics, project management, office administration, or similar program.
- Typing speed 40 to 60 wpm with high accuracy.
- Detail-oriented with a keen eye for accuracy in data management.
- Strong organizational and time management skills.
- Proficient in Microsoft Office Suite (Word, Excel, SharePoint, Teams, Outlook).
- Experience working in Salesforce or other CRM software or databases is an asset.
- Excellent communication skills.
- Ability to work independently and productively.
- Acceptable Vulnerable Sector Police Reference Check

**SALARY**: Summer Student Hourly Rate ($22.74/hour)

**THIS POSITION IS NOT WITHIN THE CUPE LOCAL 2563 BARGAINING UNIT.**

**INTERNAL APPLICATION PERIOD FOR CUPE LOCAL 2563 BARGAINING UNIT**:
May 9, 2025 - May 15, 2025

**DATE POSTED**:May 9, 2025

Macaulay Centres for Children values the diversity of people and communities and is committed to excellence and inclusion. We welcome qualified individuals who contribute to the diversity of our staff group.

Macaulay Centres for Children offers accommodation for applicants with disabilities in its recruitment process. If you are contacted by the agency regarding a career opportunity, please advise if you require accommodation.

We thank all applicants for their interest in our organization, however only those selected for an interview will be contacted.

This job posting is available in alternate formats upon request.

Macaulay Centres for Children is committed to service and employment equity.